Talent.com
Tenant Leasing Administrator (Contract)

Tenant Leasing Administrator (Contract)

Status StaffingTyger Valley, South Africa
11 days ago
Job description

A recent professional profile photo is to accompany your application

EMPLOYMENT TYPE : Contract

SECTOR : Legal

BASIC SALARY : R20 000.00 R25 000.00

START DATE : A.S.A.P / Immediate

REQUIREMENTS :

  • 3-5 years of experience in a similar role
  • Advanced proficiency in Excel
  • FICA knowledge
  • Experience as a Legal Secretary or Paralegal within Property (Conveyancing or Commercial Law)
  • Experience in a Legal Commercial Law firm or Property Development sector
  • Lease documentation compiling experience
  • Strong attention to accuracy
  • FICA & Legal compliance experience
  • Tenant onboarding experience
  • Strong legal and administrative documentation skills.
  • Excellent proficiency in Microsoft Word, Excel, and Outlook.
  • Understanding of contract structure, legal terms, and filing standards.
  • Exceptional attention to detail, organizational ability, and time management.
  • Professional written and verbal communication skills.

DUTIES :

Lease Documentation :

  • Draft, format, and proofread lease agreements, addenda, renewals, cessions, and terminations.
  • Maintain standardized lease templates and ensure consistency of legal clauses.
  • Manage the execution of leases (digital and hard copy), ensuring proper signatures and filing.
  • File and archive executed leases (digital and physical copies) in accordance with company policy.
  • Populate and maintain leasing spreadsheets with accurate tenant, lease, and renewal data.

    • FICA & Legal Compliance :

  • Collect and verify all tenant FICA documentation prior to lease finalization.
  • Track the expiry of supporting documents (e.g., IDs, proof of address, insurance certificates).
  • Maintain an auditable and compliant filing structure for all leases and FICA records.

    • Tenant Onboarding, Correspondence & Communication :

  • Prepare and issue welcome letters and lease packs to new tenants.
  • Correspond directly with tenants on administrative lease matters, documentation requests, and status updates.
  • Maintain an updated tenant contact list and communication log.

    • Reporting & Administration :

  • Compile monthly lease and tenant reports covering new leases, expiries, renewals, and pending items.
  • Maintain accurate records of lease commencements, expiries, deposits, and guarantees.
  • Maintain a detailed tenant summary spreadsheet and generate ad hoc reports for management as required.
  • Liaise with the Portfolio Manager for operational or financial clarifications only.

    • HOURS :

  • Monday to Friday : 08 : 00 17 : 00
    • Create a job alert for this search

    Administrator • Tyger Valley, South Africa