Logistics and Admin Coordinator

Logistics and Admin Coordinator page is loaded## Logistics and Admin Coordinatorlocations : Johannesburg, South Africatime type : Full timeposted on : Posted 4 Days Agotime left to apply : End Date : September 26, 2025 (2 days left to apply)job requisition id : R- ##

• Main Purpose :
• The Primary function of this role is to support the Finance Manager : Business Process, with the expansion of the shared services centre in Johannesburg supporting Impala’s African 3rd party freight forwarding operations including - Input transport / FOB / Ocean Freight data, into system - Review project PnL to ensure accuracy and validity - Review truck tracking reports & analyse cargo movements - Settlement proposals are issued to vendors accurately and on time - Perform quality review audits on projects completion and timeous submission to Finance for invoicing .## ## Knowledge Skills and Abilities, Key Responsibilities :
• Knowledge, Skills and Abilities
• Industry experience in cross border logistics and freight forwarding essential;
• Experience with reviewing truck manifests, bills of lading, POD’s and other customs documents essential
• Strong MS Excel skills essential
• Process orientated with a good attention to detail;
• Highly organised with the ability to prioritise tasks in fast changing environment;
• Must be able to work under pressure and adhere to aggressive deadlines
• 1+ years’ experience in transport administration, reviewing customs documents, rates management, project reviews and issuing purchase orders to vendors
• Strong communicator and fluent in English
• Strong systems knowledge (Navision, Navitrans & Qlikview);
• Key Responsibilities
• Transport project management
• Ensure that projects are correctly set up within the system in terms of project SOPs & Quotations
• Review truck data received from sites and upload data into system;
• Ensure that sell & buy rates charged agree to quotations and authorised price lists;
• Review all PODs and related documents for completeness and accuracy before invoicing
• Issue purchase Settlement Proposals (i.e. purchase orders) to vendors (transporters, warehouses etc.) once services rendered;
• Upload supporting documents into online document management system;
• Review of projects and submit to finance team for invoicing;
• Ensure that all transport projects are correctly closed off and relevant documents are archived;
• Perform quality control reviews on completed projects.
• Reporting
• Responsibilities
• Preparation of project & POD dashboards
• Preparation of other ad hoc reports and analysis as required## ## Key Relationships and Department Overview :
• Key Relationships
• Operations team across region
• Regional commercial team
• Shared Services teams in South Africa
• Other
• Position based in Sandton, Johannesburg()(blob : / 6 : 08
• WHO WE ARE
• At Impala, we store and handle the essential energies and resources that matter, helping global supply meet demand more effectively.We’re a leading global storage infrastructure operator that stores, handles and moves the essential resources people depend on.
• WHAT WE DO
• At Impala we provide reliable and sustainable end-to-end services to our global partners for the smooth supply of liquid energy and base metals that are critical to everyday life, through our portfolio of 30 terminals in 15 countries across Latin and Central America, Europe and UK, Africa and Australasia.We design, develop and operate key infrastructure and logistics assets across multiple modes of transport, from inland areas of production and consumption to our network of inland ports and deep-sea terminals. Our infrastructure platform serves as a one-stop-shop, allowing us to provide tailored and efficient services to store and move commodities for our customers, safely, securely and efficiently.Our experienced teams bring extensive knowledge and understanding of their local markets and operating environments; and we take pride in providing reliable, consistent and quality service at every stage of the value chain.To ensure the long-term sustainability of our business each of our assets is backed by one or more anchor customer; we also complement this with third party customers, and consider them all as partners with whom we look to build long-lasting relationships.Impala Terminals Group is a 50 : 50 joint venture between leading supplier of commodities Trafigura and IFM Investors, the global investment management firm. Outside the joint venture, Impala also manages a number of Trafigura-owned port logistics, storage and transportation assets, which support Trafigura’s activities and third‑party trade flows in the Americas, Europe, the Middle East and Africa.Visit our website to find out more about where we operate :
• HOW WE WORK
• Maintaining the highest operational, environmental, and safety standards is central to our business. So wherever operate, our 1,550-strong team is committed to conducting our activities in a manner that is safe and that protects our employees, the environment and the local communities.Our interests are long term, and securing a sustainable and responsible business is essential to providing the continuous excellence we strive for.Find our more about our commitments and performance in our Sustainability Report :

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