PROCUREMENT SPECIALIST

1. JOB PURPOSE

This position, reporting to the Supply Chain Manager, is responsible for providing an efficient and effective administrative support across all supply chain management functions. The role ensures the efficient procurement of goods and services, accurate Supply Chain Management reporting and data capturing, efficient and effective contract and compliance management, secretariate service to various committees, and ensures prevention of fraud and abuse of the SCM system.

2. FUNCTIONS AND DUTIES

To provide an efficient and effective administrative service for supply chain management functions by :

• Procuring goods and services on behalf of all the company's business units by obtaining 3 quotations from suppliers or following a bidding process.
• Ensuring quarterly procurement plans are maintained, approved and forwarded to (National Treasury) NT.
• Expediting purchase orders and providing progression feedback to internal clients and suppliers.
• Maintaining accurate Purchase Order and related databases.
• Maintaining an accurate and complete deviations register and irregular expenditure register.
• Ensuring adherence to the company Supply Chain Management Policy, the Preferential Procurement Policy Framework, the PFMA and other applicable legislation when goods and services are procured for the company.
• Acting as a custodian of all procurement or service-related contracts of the company.
• Assisting auditors during the auditing processes and ensuring no material audit findings.
• Ensuring that the full tender process is followed according to the SCM policy and all applicable legislative requirements.
• Project managing the bidding process and advising managers in their areas (including drafting of the bid document).
• Rendering of secretariate services to various committees.
• Drafting of Service Level Agreements.
• Ensuring all contracts are recorded in a contract register.
• Ensuring all contracts are negotiated at market related rates and is duly authorised and approved.
• Ensuring effective relationships with selected suppliers and internal clients.
• Coordinating and driving the company’s Supplier Development Programme through strategic reports and planning.
• Ensuring SED / ED / SD targets are in line with B-BBEE requirements.
• Providing quarterly reports on B-BBEE progress.
• Establishing appropriate communication channels with the Office of the Chief Procurement Officer.
• Providing regular updates on SCM legislation, including instruction notes and practice notes.

3. KNOWLEDGE AND EXPERIENCE

Qualifications

Knowledge and Previous Work Experience

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