Procurement Specialist

Responsibilities

• Assist with effective sourcing strategies to optimise procurement processes and improve efficiency;
• Ensure compliance with company policies and procedures by procuring only from QA-approved vendors, safeguarding organisational interests;
• Identify and evaluate potential new suppliers in collaboration with the procurement team, facilitating audits and credit applications through the Finance Department;
• Enhance procurement agility by streamlining processes and improving response times;
• Maintain accurate procurement documentation, ensuring all relevant records are uploaded to the designated Procurement Drive / s for audit purposes;
• Monitor procurement spending to identify cost savings and support data-driven decision-making;
• Conduct financial assessments of supplier expenditures for reporting purposes to the line Manager;
• Keep abreast of industry developments and market trends relevant to procurement activities;
• Collaborate with management to enhance procurement systems, improving productivity and information flow to internal customers;
• Support supplier assessment, risk mitigation, development, and relationship management with both internal and external stakeholders;
• Track and report key functional metrics to optimise procurement performance and reduce expenses;
• Monitor backorders in ERP systems to ensure on-time and in-full deliveries;
• Manage open requisitions and open orders on the ERP system, ensuring timely closure to reduce financial impact;
• Minimise GRV suspense by ensuring timely and accurate processing of supplier invoices, including reviewing and approving them in coordination with Procurement, Warehousing, and Finance teams;
• Verify employees' clocking times, overtime requests, and completion of overtime forms, and ensure leave submissions are accurate for management approval;
• Ensure compliance with all relevant legal, safety, and procedural obligations;
• Assist with the procurement and replacement of stock items as well as ad-hoc commodities and services;
• Maintain positive working relationships with internal and external stakeholders;
• Ensure procurement activities align with company specifications and operational requirements.

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