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Admin & Bookkeeper - Centurion
The Talent RoomPretoria, Gauteng, South Africa30+ days ago
Job descriptionEntering supplier invoices Tracking due dates and making payments Reconciling supplier statements Creating and sending customer invoices Recording customer payments Following up on overdue accounts Matching internal records with bank statements Identifying discrepancies or missing transactions Recording payroll expenses Tracking employee deductions and benefits Calculating PAYE, UIF, and other statutory contributions Recording adjusting entries for accruals, depreciation, provisions Reallocating expenses and correcting errors Organising all accounts (assets, liabilities, income, expenses) Keeping the books balanced (debits = credits) Calculating and recording VAT Preparing for income tax submissions Keep supporting documents for audits Preparing trial balance Assisting with the preparation of the income statement, balance sheet, and cash flow statements Recording inventory purchases and usage Maintaining fixed asset registers Integrating online sales platforms with accounting software (e.g. Shopify, WooCommerce, Takealot) Recording online sales and merchant fee deductions (e.g. PayFast, PayPal, Yoco) Reconciling payment gateways with bank deposits Managing refunds, chargebacks, and returns Calculating shipping costs and expenses Tracking stock movements across online and physical locations Recording advertising and digital marketing expenses (e.g. Google Ads, Facebook Ads) Monitoring sales tax / VAT compliance across jurisdictions (if applicable) Coordinating purchase orders and supplier deliveries Tracking the cost of goods sold (COGS) and landed costs Monitoring lead times and delivery schedules Assisting in vendor evaluation and contract management Recording logistics, warehousing, and fulfilment expenses Supporting demand forecasting through historical data analysis Liaising between procurement, finance, and inventory management functions Handling supplier registrations and vendor onboarding documentation Preparing and submitting tenders, quotes, and compliance documents Maintaining company records, licences, and statutory registrations Scheduling and supporting internal operational meetings Coordinating insurance, security, utilities, and premises-related tasks Ensuring workflow integration across departments Overseeing the day-to-day functioning of the business operations and supporting strategic initiatives Minimum of 2 years’ experience in a similar role (administration & bookkeeping) Proficient in accounting software such as Pastel , SAGE , or similar systems Competent in Microsoft Office , especially Excel, Word, and Outlook Excellent organizational and time management skills Strong numerical ability and attention to detail Effective communication skills – both verbal and written Ability to work independently and take initiative Reliable, trustworthy, and able to handle confidential information Fluent in English (Afrikaans is an advantage)
Our client based in Centurion is looking to appoint a detail-oriented and reliable Admin & Bookkeeper.
Responsibilities
Recording Financial Transactions
- Sales (invoices, receipts)
- Purchases (bills, purchase orders)
- Bank transactions (deposits, withdrawals, transfers)
- Cash transactions (petty cash, till cash)
Managing Accounts Payable
Managing Accounts Receivable
Bank Reconciliation
Payroll Processing (if applicable)
Journal Entries
Maintaining the General Ledger
Tax Compliance Support
Financial Reporting
Inventory and Asset Tracking
E-Commerce Bookkeeping Functions
Supply Chain Management Support
Administrative and Operational Oversight
Requirments : Matric certificate
A relevant tertiary qualification in Accounting, Bookkeeping, or Business Administration (advantageous)
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Bookkeeper • Pretoria, Gauteng, South Africa
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