Purpose
The Senior Academic Admin Manager oversees the development, implementation, and management of academic administrative systems and processes to ensure institutional compliance, data integrity, and operational efficiency. This role plays a critical part in quality assurance, student lifecycle management, and cross-departmental coordination to support institutional goals and regulatory requirements.
Essential requirements :
- Masters degree highly preferred, minimum a completed degree(NQF7)
- Minimum 5 years’ experience in academic administration, quality assurance, or student records management in higher education, Business School first preference
- Comprehensive knowledge of CHE, DHET, and HEQCIS reporting requirements.
- Understanding of examination policies, graduation protocols, and certification processes.
- Advanced proficiency in data analysis, reporting, and document management systems.
- Ability to develop, implement, and maintain Standard Operating Procedures (SOPs).
- Skilled in stakeholder engagement and cross- departmental collaboration.
- Be able to work flexible hours, which would include some evenings and weekends to accommodate the various programmes
- Own reliable transportation
Main duties and responsibilities
Development and management of the QA intranet page, ensuring resources, policies, and procedures are accurate and up to date.Lead the annual DHET report and propose processDevelop, maintain, and ensure compliance with Standard Operating Procedures (SOPs), standardised templates, and the institutional Glossary of Terms.Oversee the implementation of the school governance framework and monitorDevelop and manage the enrolment validationManage HEQCIS uploads and ensure timely and accurateManage the academic planner, including date proposals, Teaching and Learning Committee (TLC) approval processes, and distribution.Oversee the Recognition of Prior Learning (RPL) processOversee data ownership processes and ensure accurate dataMaintain oversight of data quality control across all student-relatedWork collaboratively with the team on foreign equivalency reviews andCompile the graduation programme and studentVerify graduate details and oversee packing of certificates andManage graduationLead the Headcount Audit process, including scheduling, reporting, and processMaintain and monitor the audit schedule for academic and administrativeReview examination papers meet subject and NQF LevelManagement of examination policies and processes.If you have not received any feedback from us within 5 working days please consider your application unsuccessful.
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