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Board Secretary

Board Secretary

National Radioactive Waste Disposal InstituteZA
14 days ago
Job description

Job title : Board Secretary

Job Location : North West, Deadline : January 17, 2025 Quick Recommended Links

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Minimum Qualification

  • LLB degree (a CIS qualification will be an advantage)
  • Exceptional Board secretarial and administrative skills

    • Minimum years relevant experience

    At least 5 years’ experience in a Board / Company Secretary role, preferably within a State-Owned Entity

    Minimum Requirements

  • Effective Management of Board and Sub Committee Administration
  • Good Corporate Governance and Compliance
  • Director and Board effectiveness
  • Stakeholder communication and engagement
  • Board submissions and reports

    • Key Areas of Responsibility

    The appointed candidate will perform the following job activities :

  • Preparation of the Board Year Plan.
  • Timeous distribution of Board and Sub Committee Packs prior to the scheduled meeting.
  • Produce minutes and ensure the timeous distribution thereof to members.
  • Liaise with Management to source information and / or action items to ensure sound information flow within the Board and Sub Committees.
  • Ensure minutes of meetings and resolutions are permanently affixed in the organisation’s Minute Book and duly signed and dated by the Chairpersons of the respective meetings.
  • Ensure all attendance registers and declaration of interests are signed by participants at all Board and Sub Committee meetings.
  • Coordinate logistical arrangements for members to attend Board and Sub-Committee meetings i.e. travel arrangements and catering.
  • Ensure that records are always up to date and readily available.
  • Maintain an up-to-date Register of Board and Sub-Committee meeting resolutions.
  • Administration of Board member payments and claims.
  • Ensure the Board exercises good corporate governance by providing sound advice on corporate governance matters.
  • Ensure Board members, collectively or individually, are provided with guidance as to their duties, fiduciary responsibilities and powers.
  • Ensure Board charters and terms of reference are up-to-date, sound, effective and complied with.
  • Ensure Annual declarations of interest by the Board are up to date.
  • Advise on legislation which impacts on NRWDI and advising on compliance thereof.
  • Monitoring Committee adherence to all applicable Acts and King IV.
  • Ensure Board and Board Committee compliance with statutory requirements.
  • Bringing irregularities / non-compliance to the attention of the Board.
  • Ensure the induction of Board Members.
  • Ensure Board capacity through competency enhancement (skills gap analysis, training, etc.).
  • Ensure optimum Board composition (consult Board Chairperson).
  • Ensure optimum Board Committee structuring and composition (advise Board).
  • Keep the Board informed on Board functions, trends and best practice.
  • Coordinate Annual Board performance reviews.
  • Provide regular and good quality information / legislative updates, training facilitation and advice.
  • Ensure Annual Board and Committee assessments and effective and timely implementation of next steps.
  • Ensuring effective communication and engagement between the Board and its stakeholders.
  • Compile governance reports for submission to the Board.
  • Compile reports in collaboration with Legal-on-legal issues.
  • Compile reports in accordance with policies, procedures and legislation.
  • Compile reports within the allocated time frame.
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