Conveyancing Secretary

One role will focus on handling residential and commercial bonds, while the other will specialise in bond cancellations.

We’re seeking an experienced Conveyancing Secretary to run end-to-end residential and commercial bond matters on bank panels for Nedbank, Standard Bank, FNB / RMB, and ABSA. The role requires confident stakeholder communication across banks, clients, and deeds offices.

Key Responsibilities

• Open, manage, and drive bond files from instruction to registration and final account.
• Draft and check bond documents, consents, resolutions, powers, and guarantees; prepare bond and transfer bundles for lodgement.
• Obtain and verify FICA, rates / levy / transfer duty figures, bond instructions, and cancellation figures; manage compliance throughout.
• Liaise daily with banks (portals), clients, estate agents, and correspondents; clear conditions and resolve queries proactively.
• Book, track, and follow up on lodgements, withdrawals, re-lodgements, and registrations; manage prep and execution of documents.
• Capture updates on conveyancing systems; maintain accurate diaries, notes, and status reports for attorneys and clients.
• Draft pro-forma / final accounts, reconcile trust transactions, and close matters within SLA.
• Uphold firm, bank, and Deeds Office requirements, ensuring quality, confidentiality, and POPIA compliance.

Bank & System Exposure (Required)

Experience & Qualifications

Competencies

KPIs / SLAs

The salary bracket for the role is around R25k - R28k CTC p / m (Neg). The offer will be market related aligned with qualifications, skills, and level of experience.

Please apply online in the link provided. We do not consider CVs via Whatsapp or email.

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