Company Secretary

The  Company Secretarial Officer will support the board and subsidiaries in meeting legal, regulatory, and governance requirements. This is a key role offering the opportunity to work across a diverse group structure and contribute to the smooth functioning of boards and executive leadership.

Key Responsibilities :

Support Across Group Subsidiaries

Provide statutory and regulatory support to subsidiaries, including filings and submissions.

Assist with the arrangement and documentation of board meetings and annual general meetings (AGMs).

Prepare accurate minutes, resolutions, agendas, and maintain proper minute books.

Board and Governance Support

Compile and distribute board and committee packs in a timely and efficient manner.

Draft meeting agendas, attend meetings, take minutes, and manage follow-up actions.

Coordinate and compile board and committee evaluation feedback.

Support the board and committees in developing and maintaining annual work plans.

Prepare governance and compliance reports based on updated or new legislation.

Provide practical guidance aligned with corporate governance best practices (e.g., King IV).

Manage consistent communication with board members and stakeholders.

Ensure all shareholder and board communications are prepared and distributed as required.

Compliance and Statutory Duties

Organize and oversee AGMs in accordance with the Companies Act and company’s governing documents.

Manage meeting notices, voting procedures, and written resolutions.

Maintain statutory records including registers, minutes, compliance certificates, and beneficial ownership filings.

Support with the incorporation, formation, and maintenance of company entities.

Submit regulatory filings and forms as an authorized representative.

Assist with share-related matters including transfers and transmissions.

Administrative and Workflow Management

Optimize secretarial and board-related workflow processes.

Provide executive support in planning and information distribution.

Act as the central point of contact for company secretarial queries and governance-related issues.

Qualifications and Experience :

A relevant qualification in Company Secretarial Practice, Corporate Governance, Law, or similar.

At least 3–5 years’ experience in a company secretarial or governance role, preferably within a group or listed environment.

Strong working knowledge of the Companies Act and King IV.

Experience in drafting minutes, preparing board packs, and managing statutory registers.

Familiarity with digital governance tools (e.g., board portals) is advantageous.

Exceptional organizational, written, and verbal communication skills.

High attention to detail and the ability to manage multiple priorities effectively.

This role will suit a professional who is detail oriented and professional.