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Financial Administrator (Construction)

Financial Administrator (Construction)

Southey ContractingCape Town, South Africa
30+ days ago
Job description

JOB SUMMARY :

Responsible for the reviewing and preparing invoices relative to all projects in the Management Programme portfolio.

TASK DESCRIPTION

  • PROJECT COORDINATOR FOR THE WCGDoI MANAGEMENT PROGRAMME

Managing the invoices relative to the projects allocated, including but not limited to the following :

  • Processing invoices, payments, and receipts.
  • Maintaining accurate financial records and databases.
  • Assisting with budgeting, forecasting, and cost control.
  • Monitoring cash flow and reconciling bank accounts.
  • Liaising with auditors, suppliers, and internal departments.
  • Supporting expense management (orders with suppliers, etc).
  • Implementing financial policies and procedures
  • Meeting deadlines.
  • Ensuring that all documentation is filed correctly.
  • Complying with all processes and protocols.

    • Liaising with clients with re. to payments, invoices, etc.

  • Working with the Project Leaders and Programme Managers in a constructive, collaborative and positive way.
  • Assisting the Project Leaders and Programme Managers with all aspects of invoices, making sure invoices are submitted promptly and effectively.
  • Assisting with Auditor General RFIs.
  • Making sure that the rejection rate of the Management Department is zero.
  • Assisting the Management Programme Department is meeting the Financial Year expenditure and monthly cashflow.

    • DELIVERABLES

    Needs to be accurate, precise, and correct.

    Needs to submit correct invoices with a turnaround of maximum 5 working days.

  • GENERAL

    • Any additional administration tasks that may be required from time to time.

    The successful candidate will work under the supervision of Programme Managers.

  • KEY DECISIONS THIS POSITION MAKES
  • Escalate problems on projects timeously.
  • Ensuring the integrity of data collected, collated, and submitted.
  • Operational Decisions related to work responsibilities.
  • RESPONSABILITIES DELEGATED TO THIS POSITION
  • Manage and successfully submit invoices to WCGDoI.
  • KEY AREAS OF COMPETENCE REQUIRED

    • Problem Solving by analysing and process information, asking probing questions.

  • Communicating Information by being articulate.
  • Showing resilience and remaining composed when dealing with pressure.
  • Strong Processing skills by being target focused and meeting deadlines.
  • Being meticulous, conscientious, and thorough.
  • Following Procedures, Protocols, and Instructions .
  • Behaving ethically and justly.
  • Focused on output.
  • Pursuing Goals by striving to achieve outstanding results, being ambitious, persists through difficulties to achieve results.
  • QUALIFICATIONS REQUIRED
  • Qualification in Financial Accounting would be beneficial.
  • EXPERIENCE REQUIRED
  • Experience in the construction industry would be beneficial.
  • Experience in contracts (JBCC and NEC) administration and financial administration would be beneficial.
  • Experience in Accounting would be beneficial.
  • Minimum experience : 5 years.
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    Financial Administrator • Cape Town, South Africa