Personal Assistant

Hire ResolveCape Town, ZA

16 days ago

Job description

Job title : Personal Assistant

Job Location : Western Cape, Cape Town

Deadline : November 09, 2025

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Job Description

Are you an organized, proactive, and detail-driven professional ready to take on a high-responsibility Personal Assistant role in a fast-paced technical environment? A leading player in the built environment sector is seeking a dynamic Personal Assistant to support its executive team and drive critical administrative and project documentation functions.

Key Responsibilities :

You will play a crucial role in the smooth operation of the organisation by managing both executive support and project administration, including :

Maintaining filing systems and databases

Managing project documentation and ensuring server is current and organized

Coordinating internal and external meetings, handling calendars and travel

Responding to Auditor General queries with required documentation

Liaising with contractors, PSPs, and internal departments for information gathering

Assisting in recruitment, onboarding, leave tracking, and staff logistics

Drafting correspondence, reports, and business letters

Supporting Tender Documentation processes

Handling ad-hoc office duties, vehicle bookings, and event coordination

What You'll Deliver :

High accuracy and attention to detail

Reliable and timely support for executive and operational functions

Streamlined documentation and efficient internal processes

Key Competencies :

Experience in project / programme admin or the construction / engineering industry preferred

Strong problem-solving, organisation, and communication skills

Ability to work independently, manage deadlines, and follow protocol

Professionalism, resilience under pressure, and ethical conduct

Familiarity with CIDB, PROCSA, Fee Scales, and construction contracts (JBCC / NEC) is advantageous

Experience & Requirements :

Minimum 2 years in a similar role

Industry knowledge is a bonus, especially in construction or infrastructure-related projects

Excellent administrative and communication skills

Administrative / Management jobs

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Personal Assistant • Cape Town, ZA

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