Leasing Administrator

Position Overview

The Leasing, Property & Project Administrator will be responsible for providing comprehensive administrative and operational support in the management of property leases, landlord relations, property portfolio administration, and project administration.

This role ensures that all lease agreements, documentation, and related processes are accurately maintained, compliant with company policies, and aligned with applicable legal requirements. The incumbent will further support reporting, financial administration, and coordination between stores, landlords, service providers, suppliers, and internal stakeholders.

The position also requires effective administration of projects, including managing payment schedules, maintaining professional and transparent, honest relationships with suppliers as per company policy.

Shortlisted candidates will be required to undergo background checks and polygraph tests.

Key Responsibilities

Lease & Project Administration

• Review, process, and maintain lease agreements, addendums, renewals, and terminations.
• Maintain accurate lease records and property databases.
• Monitor and track all critical lease dates (commencements, expirations, renewals, rent reviews, escalations).
• Obtain and compare supplier and contractor quotations; prepare costing sheets.
• Ensure professional, ethical, and honourable relationships with suppliers, in strict adherence to the company’s Gifts and Gratuities Policy.
• Assist with council approval processes and related administration.
• Monitor key franchise agreement dates (expirations, renewals).
• Ensure all leasing and project documentation is accurate, signed, filed, and distributed.
• Provide administrative support for property requirements (e.g., air-conditioning, emergency backup systems).
• Act as primary point of contact between stores, landlords, service providers, and contractors.
• Liaise with facilities, maintenance, and project teams to ensure timely resolution of property-related issues.
• Assist with project administration, including compliance certificates and health & safety documentation.

Financial Administration

General Administration

Qualifications

Skills & Competencies