Executive Assistant to CEO ( Remote PA)

Overview

We are seeking an experienced and proactive Executive Assistant to provide high-level support to the CEO. This role is ideal for someone who is highly organized, detail-oriented, and enjoys working in a fast-paced environment.

Responsibilities

• Provide strategic and operational support across admin, sales, and client journey touchpoints
• Manage the CEO’s calendar and scheduling to ensure smooth operations
• Handle invoicing and follow-ups independently
• Coordinate and update tasks in Asana project management system
• Maintain and optimize records in Salesflare (CRM) :
• Sync calendar appointments
• Review meeting notes and update pipelines daily
• Manage tasks, opportunities, and records
• Create and assign follow-up actions for potential clients
• Generate and track job numbers
• Ensure CEO is fully prepared for meetings, including diarizing time for key tasks
• Manage email outreach using MailerLite, including :
• Sending 3x weekly email campaigns
• Setting up email funnels for sales
• Create and organize folders for new clients in Google Drive and Asana
• Proactively identify opportunities for CEO promotion (e.g., events, speaking engagements) and liaise with venues / organizers
• Possible Future Responsibilities :
• Support CEO’s LinkedIn profile (responding to messages, connection requests)

Skills & Experience

About You

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