Lease Administrator

Position title

LEASE ADMINISTRATOR

Position reports to

LEASE CONTROLLER

Business Unit

PORTFOLIO SERVICES

Main Purpose / Objective Of The Position

To establish and maintain effective support services for the property management functions of the portfolio, primarily the administration of Lease Agreements. To effectively manage the portfolio on a Regional Basis, the objectives being the reduction of rental expenditure and accurate recording of lease terms.

Operational Deliverables

Will include, but not limited to :

• Attend to leasing and lease renewals, rent reviews, negotiations and documentation relating to obtaining approvals and acceptance of leases, facilitating the signing of lease agreements
• Capturing of all new lease agreements, lease renewals and lease corrections on SAP.
• Assist accounting services, (Credit control), by arranging payment and / or invoicing of rentals, adjustments, reconciliations, variance reporting and vendor / customer creation.
• Assist in compiling deviation reports and communicate. Implement preventative steps to prevent recurring.
• Keep, maintain and update detailed monthly status updates of own building classifications.
• Assist with compiling property related reporting schedules.
• Actively maintain a reminder system to ensure finalisation of all matters pertaining to lease administration.

Decision Making Authority

Experience / Education / Knowledge

Skills Required

Major Drivers Of Work Volume

Number of leases and profile of portfolio.

Interface / Relationships With

Internal : IT, Leasing Manager, Controllers and Administrators;

External : Landlords, Clients

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