Lease Administrator

Position title : LEASE ADMINISTRATOR

Position reports to : LEASE CONTROLLER

Business Unit : PORTFOLIO SERVICES

Main purpose / objective of the position :

To establish and maintain effective support services for the property management functions of the portfolio, primarily the administration of Lease Agreements. To effectively manage the portfolio on a Regional Basis, the objectives being the reduction of rental expenditure and accurate recording of lease terms.

Operational Deliverables :

Will include, but not limited to :

• Attend to leasing and lease renewals, rent reviews, negotiations and documentation
• relating to obtaining approvals and acceptance of leases, facilitating the signing of
• lease agreements
• Capturing of all new lease agreements, lease renewals and lease corrections on
• SAP.
• Assist accounting services, (Credit control), by arranging payment and / or invoicing
• of rentals, adjustments, reconciliations, variance reporting and vendor / customer
• creation.
• Assist in compiling deviation reports and communicate. Implement preventative
• steps to prevent recurring.
• Keep, maintain and update detailed monthly status updates of own building
• classifications.
• Assist with compiling property related reporting schedules.
• Actively maintain a reminder system to ensure finalisation of all matters pertaining
• to lease administration.

Decision making authority :

Experience / Education / Knowledge :

Skills required :

Major drivers of work volume :

Number of leases and profile of portfolio.

Interface / relationships with :

Internal : IT, Leasing Manager, Controllers and Administrators; External : Landlords, Clients

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