Senior Contracting Specialist

Responsibilities

• Implement the unit operations plan by understanding key activities and performance measures, communicating with stakeholders, and monitoring daily execution.
• Report on performance by tracking progress against targets, identifying concerns, and submitting clear, timely reports quarterly and as needed.
• Manage unit performance by reviewing results, identifying anomalies, and applying corrective actions monthly and when required.
• Comply with policies by staying up to date, participating in training, and resolving policy-related queries daily and as needed.
• Follow established processes by applying current procedures correctly and addressing issues or concerns as they arise.
• Recommend process improvements by identifying gaps, presenting suggestions to the line manager, and providing supporting information.
• Lead and manage the end-to-end contract establishment process by translating complex procurement requirements into enforceable terms, negotiating favorable conditions, minimizing risk, and optimizing performance.
• Ensure timely and accurate contract execution through effective implementation of strategic contracting plans.
• Achieve 100% on-time contract availability by preparing sourcing plans and maximizing on-contract spend within the category.
• Negotiate, draft, and administer contracts in full compliance with supply chain policies and legal requirements, ensuring timely communication of all changes.
• Increase on-contract spend through continuous monitoring of contract performance, compliance, and necessary modifications.
• Present regular reports on contract status and compliance, identifying improvement opportunities, and mitigating risks.
• Mitigate contract risk by ensuring validity, maintaining robust management processes, training end-users, addressing supplier issues, and updating the contract database.
• Strengthen stakeholder engagement by anticipating issues, responding promptly to inquiries, resolving complex matters within agreed timelines, and promoting contract understanding across all stakeholders.
• Implement and manage expenditure within budget by understanding cost components, approving spend in alignment with financial policies, and conducting monthly reviews.
• Monitor actual expenditure by analyzing financial reports, identifying anomalies or areas of concern, and executing timely corrective actions.

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