Audit Administrator
The Legends AgencySouth Africa30+ days ago
Job descriptionExperience working in an audit department in an administrative role Communication (verbal and written) Confidentiality Attention to detail Ability to handle pressure and a high workload Microsoft Office (advanced level) GreatSoft (advantageous) Timesheets – check and approve audit department timesheets (weekly) Task creations – linking task codes to clients for timesheets Approval of travel and overtime claims Tax documents from EFILING – pulling tax documents from EFILING for clerks Do deed searches for the firm Arrange training for the audit department WIP (weekly) Year planning – planning of all audits and review jobs Stock counts – planning of stock counts Referral counts, quotes, etc Travel arrangements for audit staff (allowances, accommodation, car rental, flights) Bank confirmations – requesting bank confirmations from confirmation Confirm start dates of audits Task creations Fee creations New task codes Add new employees (GS) Terminate exiting staff (GS) Update staff charge‑out rates Pull monthly timesheet reports from managers and directors Print WIP reports for directors Invoicing Sending statements Following up on debtors Logbooks of PKF(PE) vehicles to be kept up to date at all times. Determine the process when you are not in the office. Maintenance of vehicles Before any employee uses a vehicle, they must inspect and note any issues in case something happens on the road. Inspection by staff and audit administrator. Organize service or any maintenance issues. Monthly report (before the Friday before 1st Monday / last week of the month to be sent to the managing director) Scheduled maintenance Kilometres Petrol cards Ensure everyone has a valid driver's license (on file) if using the company car. Compliance with the firm's System of Quality Management (SOQM), policies and procedures. Compliance with the firm's Employee Code of Conduct which consists of the firm's HR policies, SAICA, IRBA, and IESBA Codes of Conduct.
About the job
Audit Administrator
JOB DESCRIPTION
Job Title
Audit Administrator
Department
Audit
Reports to
Director / Training Officer
Short Summary of the purpose of the role
Ensure that adequate administrative support is provided to the audit department and the training officer.
Academic Qualifications Required
Grade 12
Skills, Competencies, and Experience Required
Skills
- Organisational skills
- Filing accuracy
- Teamwork
- Time management
- Client service skills
Experience
Competencies
Required Computer Package
Key Duties and Responsibilities / Key Performance Indicators
Audit Department
GreatSoft
Auditor General
Company Vehicles
Regularly physically inspect the vehicles as and when they come back from a job.
Scan logbooks
Compliance
Work Complexity
Support directors and the audit department
Level of Independence
Work independently
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Administrator • South Africa
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