Property Operations Administrator (Intern)

We are recruiting for a Property Operations Administrator (Intern) role to assist with administration and management of all our properties and tenants.

Residential Properties

• Manage advertising and marketing for available residential units to attract potential tenants.
• Oversee the tenant application and vetting process including background and credit checks.
• Administer lease agreements : prepare update and ensure all signed documents are electronically filed and securely stored.
• Maintain and update the monthly rental tracking spreadsheet; communicate with the finance team to raise rental invoices.
• Reconcile rental invoices and deposits against the monthly rental spreadsheet for accuracy.
• Manage tenant exit processes including notice confirmation inspection coordination and deposit reconciliation.
• Coordinate and obtain approval for all maintenance requests ensuring timely resolution and accurate record-keeping. Emergency maintenance (e.g. burst geysers gate failures power / water outages) must be handled 24 / 7.
• Administer insurance renewals and policy amendments; liaise with providers for residential and commercial property cover.
• Manage insurance claims and coordinate repair / replacement processes for all residential and office properties including related paperwork and communication with claims departments.
• Organise and communicate annual pest control procedures ensuring notices are sent to tenants and logistical arrangements are in place for the two-day treatment process.
• Arrange annual servicing of fire equipment to ensure compliance with insurance and safety requirements.
• Monitor electricity purchases for all occupied units using monthly reports and ensure collections are tracked and reconciled.
• Oversee electricity recovery processes verify no losses are incurred and coordinate with finance to update recovery records.
• Manage residential accounts receivable bi-monthly : issue written reminders to defaulting tenants initiate disconnection procedures and escalate for eviction if payment is not received within the notice period.
• Conduct monthly site visits to residential properties and compile detailed feedback reports.

Commercial Properties

Requirements :

Required Experience :

Intern

Key Skills

Microsoft Office,Customer Service,Microsoft Outlook,Microsoft Word,SAP,Yardi,Office Experience,Microsoft Excel,Administrative Experience,Property Management,Logistics,Contracts

Employment Type : Full-Time

Department / Functional Area : Facilities Management

Experience : years

Vacancy : 1