Bid Administrator

Qualifications And Experience :

Bachelors degree or equivalent experience in technical / business writing or journalistic skills or related fields

A minimum of five years' experience within a corporate bid environment and a thorough understanding of tender processes and procedures either in professional services or the infrastructure industry would be a minimum requirement.

Responsibilities :

Coordination, maintenance and management of the Opportunity Management System and Opportunity Management Centre

Timely proposal planning and project management including defining and managing deadlines, contributors and deliverables

Inputs into workshops to brainstorm differentiators and unique client solutions

Assist in the scheduling and lead response assignments, bid reviews, production and delivery

Sourcing, capturing and proofing of opportunities onto the Opportunity Management System

Creation and maintenance of a corporate / bid collateral data base

Liaise with Legal, Marketing, and relevant Business Unit Managers to source information to create standard and bid specific response materials

Supporting the Bid Leader and technical teams through the proposal process

Prior experience in managing multiple projects successfully

Writing, editing and verifying the accuracy and quality of information used in proposals ensuring relevance and compliance

Strong proofreading and editing skills, time management, document management and

production skills - especially in managing large and multiple documents; as well as the ability to manage conflicting priorities and deadlines

This role requires working autonomously as well as part of a team; and effective and efficient communication, to assist in the coordination and production of high quality and compliant bid proposals

Must be self-motivated and highly energetic

Assist in creating, scheduling and publishing approved content across social media platforms

(LinkedIn, Facebook, etc)

Draft and format marketing materials : brochures, leaflets, email newsletters, blog posts,

website updates, through information requested and received through BigeTron leaders

Monitor and report on marketing metrics (social engagement, website visits, campaign

performance)

Help maintain brand guidelines and ensure consistency of messaging across all channels

Support the organisation of marketing events, webinars or tradeshows where relevant

Administrative support : sourcing quotes, placing orders for Corporate Store, managing invoices

for marketing spend, updating contact lists and databases

Assisting on Marketing Projects as needed

Requirements :

Advanced knowledge of the Microsoft suite is required

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