Senior Project Coordinator

To coordinate community engagement projects to ensure effective planning, implementation, collaboration with internal and external partners, and comprehensive reporting of all the projects. This will aim to build and sustain relationships within the community, promote the organization’s mission and services, and create opportunities for engagement and participation.

Project Coordination

• To be the administrative custodian of the relevant Policy / ies, Terms of Reference, Framework that apply to the Community Engagement at MANCOSA.
• To facilitate or ensure alignment between proposed community engagement projects with vision, mission and applicable processes at MANCOSA as well as National Development imperatives and Sustainable Development Goals.
• To assist / facilitate in the compilation of reports, budgets, artefacts emanating from community engagement activities.
• To work collaboratively with MANCOSA Schools, Research Directorate and other MANCOSA Centres or Units to identify and / or support initiatives that lend themselves to ‘integrated community engagement’ as defined in CHE guidelines and demonstrates reciprocal benefits for the community and MANCOSA.
• To network broadly with external (existing or potential) partners / stakeholders.
• To keep abreast with scholarly debates around community engagement, transformation and quality in HE.
• To be familiar with IT developments, within or outside of MANCOSA, that can enhance the impact of reporting frameworks for CE.
• Identifying community needs with affected communities through various collaborative mechanisms.
• Liaise with the Marketing department regarding PR exposure of CE initiatives.
• Planning, developing and implementing community development strategies and programs.
• Coordinating and supervising community engagement activities and events.
• Networking and partnering with local organizations, businesses, and government agencies.
• Applying for and managing grants and other funding sources.
• Facilitating training and development sessions for participants in community engagement initiatives.
• Evaluating the effectiveness of community engagement programs and initiatives.
• Maintaining and managing records, reports, and other documentation related to community development activities.
• Promoting community awareness and participation through various communication channels.
• Resolving community-related issues and conflicts in a professional and timely manner.
• Ensuring compliance with local, state, and federal regulations related to community development activities.
• Meetings with Project stakeholders (both internally and externally).
• Establish project requirements and ensure that adherence to institutional and academic rules is maintained.
• Taking and circulating CE Committee meeting minutes and circulating the agenda as per applicable SOP.
• Facilitate travel, events and meetings’ logistics, including invoices for all CE activities.
• To maintain adequate records of interactions with stakeholders including preparing meeting minutes which must be circulated within 5 working days of the meeting.
• Preparation of materials.
• To ensure that invoicing takes place as per the agreed terms and conditions of the project and to conduct follow ups on outstanding amounts.
• Develop and implement community engagement strategies.
• Organize and manage community events and initiatives.
• Coordinate with volunteers and community service providers.
• Build and maintain positive relationships with community members and stakeholders.
• Monitor and report on community issues and feedback.
• Assist in the development of marketing materials and campaigns to promote community engagement.
• Manage social media platforms to engage with the community.
• Work collaboratively with internal teams to develop and implement community engagement initiatives.

Minimum Qualifications

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