Compliance Administrator

The Compliance Administrator plays a vital role in supporting the organisation’s commitment to operating in a compliant, ethical, and risk-conscious manner. This position is responsible for conducting compliance checks, maintaining administrative registers, and supporting various compliance, risk, and company secretarial functions.

The role ensures that the business remains audit-ready, compliant with internal standards, and aligned with external regulatory requirements.

You’ll thrive in this role if…

You’re highly organised and take pride in maintaining accurate, up-to-date records.

You enjoy working through structured processes and documentation.

You have a sharp eye for inconsistencies or missing information.

You’re proactive about following up and closing gaps in compliance processes.

You’re comfortable handling confidential information.

You manage recurring tasks independently and consistently meet deadlines.

You can adapt quickly when processes or regulations change.

You value teamwork and accuracy in supporting compliance standards.

Key Responsibilities

Compliance Administration

Conduct daily and weekly compliance checks on new onboardings.

Verify KYC and FICA documentation, validate bank details, and ensure safe customer onboarding.

Review and approve registration and recertification files.

Compliance & Risk Support

Draft and populate compliance-related template letters and reports.

Maintain and update compliance registers, trackers, and audit logs.

Assist with collecting and organising vendor documentation and compliance packs.

Company Secretary Administration & Support

Assist with the preparation and filing of statutory and company secretarial documents.

Maintain statutory records and governance documentation.

Coordinate and organise compliance documentation for meetings and regulatory filings.

Requirements

Qualifications & Experience

Certificate or qualification in Compliance or Risk Management.

Minimum 12 months’ compliance experience beneficial.

Working knowledge of KYC, FICA, and onboarding frameworks.

Strong administrative skills with high attention to detail.

Experience in compliance or audit support functions advantageous.

Ability to draft documents and populate templates accurately.

Proficiency in Microsoft Office (Excel and Word) and document management systems.

High levels of discretion, accountability, and confidentiality.

Ability to manage multiple priorities and meet deadlines independently.

Competencies

Excellent written and verbal communication.

Strong organisational and time-management skills.

Analytical thinking and problem-solving abilities.

Proactive and process-driven approach.

Growth mindset with adaptability and commitment to learning.

Collaborative team player who can also work independently.