Creditors Clerk

Manage and control costs to achieve/exceed budget:

• Assist with maintaining relationships with existing and potential suppliers to the Business – e.g. prioritizing supplier payment according to urgency, manage queries and reconciling items accurately and efficiently.
• Assist procurement with maintaining correct service provider information e.g. communicating on correctness of VAT information.
• Ensure bank balances are corrected to agreed-upon levels through cash control:
• Ensure creditors payments are done timeously and accurately and that all discounts are taken in accordance with SLA's and Rate adjustments.

Establish internal controls to deliver efficient processes and systems:

• Month end procedure.
• Ensure all service provider recons and payments meet month end deadlines.

Creditors Recons:

• Review banking details and ensure all new suppliers are loaded on the bank as beneficiaries ,follow up on all pending beneficiaries to avoid payment delays.
• Ensure payment remittances are sent out as soon as payment has been processed and account related queries are timeously resolved and communicated back to the supplier.
• Ensure outstanding items on the creditors recons are minimal and within the accepted parameters.
• Ensure creditors department clear creditors recon items timeously (within 60 days)once the clean-up is complete.
• Ensure creditors ageing is within accepted parameters (no more than 5% or Older than 60 days once the clean-up is completed)
• Assist in ensuring all Dreamtec issues are communicated ,monitored and resolved accurately and timeously.

Management of Dreamtec and verifications relationship:

• Assist in ensuring posting to SP accounts and better usage of the SP portal to make the creditors recon process optimally efficient.
• Assist procurement in driving portal usage to reach targets - liaising closely with suppliers to achieve this.
• Obtain monthly report from procurement for new suppliers loaded on the portal.
• Communicate with debtors and verifications team to ensure additional costs are timeously billed and cases posted.
• Put processes in place to identify and communicate inefficiencies/errors/weaknesses in the flow-through from Dreamtec to management.