Export Controller Isando

Job Description:

Export Contract & Letter of Credit (L/C) Administration

• Draft, review, export sales contracts for complete vehicles
• Follow up the issuance, amendment and verification of L/Cs to identify and mitigate hidden clause risks, and align document requirements for presentation.
• Prepare commercial invoices, packing lists, certificates of origin and customs documents, complete bank document presentation and payment collection tracking to ensure timely receipt of payment
• Resolve trade discrepancies and rectify L/C inconsistency issues, coordinate with domestic headquarters finance and legal teams for full risk control.
• 
  Master Data Creation for Customers & Shipment Logging

• Create, revise, freeze and manage master data of overseas distributors and end customers in SAP system, ensuring accurate records of supplier qualification, credit term and pricing policy
• Log full marine shipment information including booking schedules, bill of lading details, terminal charges and customs clearance delivery confirmation data in designated systems in real time
• Conduct regular reconciliation between logistics records and financial accounts to rectify entry errors and guarantee traceable supply chain data.

Tender Management for Complete Vehicles & Factory Body Upfitting

• Lead local tendering projects for bulk complete vehicle procurement as well as special body fitting parts (sewage tankers, dump trucks etc.)
• Compile tender announcements, technical commercial bid documents, verify supplier qualifications including local South African ABS & VESA certification compliance
• Organize bid opening, comparison and evaluation, issue tender result reports, and follow up formal contract signing and supplier performance supervision
• Align technical parameters with production and engineering teams to ensure all modified bodies comply with South African national vehicle regulations.

Inventory Count & Stock Control

• Develop monthly/quarterly stocktaking plans for finished trucks and spare parts
• Conduct on-site physical counting, reconcile physical stock against system book records, prepare surplus & shortage analysis reports and implement corrective actions
• Monitor stock age and slow-moving vehicle inventory; propose inventory optimization solutions and cooperate with sales teams on liquidation plans
• Verify inbound & outbound documents to prevent account-item mismatch, and support local South African tax & external audit inspections.

Marketing Material Acceptance & Promotion Settlement

• Conduct physical inspection and acceptance of local advertising supplies, exhibition materials and dealer promotional kits against contracted specifications & quantities, reject non-compliant goods and arrange replacement & return with vendors.
• Register acceptance records of marketing expense documents, submit paperwork to finance department for expense verification
• Filing and control the execution of marketing budgets.

Minimum Requirements:

• Matric or higher
• National Diploma or above major in International Trade, Logistics Management, Supply Chain Management or Business Administration
• Experience working with foreign employees and in multinational companies preferred.
• Skilled in ERP system data entry & maintenance, proficient in advanced Excel functions for statistical analysis and stocktaking
• Code 8 licence

Personal Attributes:

• Strong problem-solving skills and ability to explain technical concepts to non-technical users.
• Ability to work independently and as part of a team in a fast-paced environment.
• Strong organizational skills and attention to detail.
• Read and write in English