Workshop Planner/ Administrator

Academic Requirements: Completed National Diploma advantageous. A qualification in Production Management, Operations Management, Mechanical Engineering, or Office Administration is preferred, with minimum 2-3 years experience in a workshop or engineering environment. Proficiency in MS Excel, MS Office, and planning/ERP systems (e.g., SAP, Sage, Syspro) is essential. Basic ability to interpret mechanical parts and engineering drawings is advantageous. Responsibilities Planning and scheduling daily and weekly workload for the workshop. Preparing job packs including job cards, inspection sheets, drawings, and parts lists. Updating workflow boards and tracking job progress to ensure on-time completion. Following up on quotations, purchase orders, supplier lead times, and deliveries with Procurement Support. Maintaining job card registers, WIP (work in progress) logs, and documentation according to ISO requirements. Tracking parts shortages/delays and communicating updates to the Foreman and Operations Manager. Managing and updating customer job status reports and providing ETAs when required. Ensuring all job cards are completed, signed off, filed, and captured accurately. Assisting with daily administrative duties, including attendance registers, overtime forms, and safety documentation. Supporting SHEQ with quality inspection scheduling and audit preparation. Ensuring documentation and records are properly controlled and compliant with ISO 9001. Escalating workflow bottlenecks and delays to the Foreman or Operations Manager. Requirements Strong organisational and planning skills. Resourceful and solution based thinker. Ability to work under pressure and manage multiple jobs simultaneously. High attention to detail and strong documentation accuracy. Good communication skills for engaging with artisans, supervisors, stores, customers, and procurement. Ability to identify workflow issues and take proactive action. Experience in mechanical, engineering, manufacturing, or rebuilding environment is preferred. #J-18808-Ljbffr