Creditors Clerk

MAIN RESPONSIBILITIES :

Assist with maintaining relationships with existing and potential suppliers to the Business – e.g. prioritizing supplier payment according to urgency, manage queries and reconciling items accurately and efficiently.

Assist procurement with maintaining correct service provider information e.g. communicating on correctness of VAT information.

Ensure bank balances are corrected to agreed-upon levels through cash control :

Ensure creditors payments are done timeously and accurately and that all discounts are taken in accordance with SLA's and Rate adjustments.

Establish internal controls to deliver efficient processes and systems :

Month end procedure.

Ensure all service provider recons and payments meet month end deadlines.

Creditors Recons :

Review banking details and ensure all new suppliers are loaded on the bank as beneficiaries ,follow up on all pending beneficiaries to avoid payment delays.

Ensure payment remittances are sent out as soon as payment has been processed and account related queries are timeously resolved and communicated back to the supplier.

Ensure outstanding items on the creditors recons are minimal and within the accepted parameters.

Ensure creditors department clear creditors recon items timeously (within 60 days)once the clean-up is complete.

Ensure creditors ageing is within accepted parameters (no more than 5% or Older than 60 days once the clean-up is completed)

Assist in ensuring all Dreamtec issues are communicated ,monitored and resolved accurately and timeously.

Management of Dreamtec and verifications relationship :

Assist in ensuring posting to SP accounts and better usage of the SP portal to make the creditors recon process optimally efficient.

Assist procurement in driving portal usage to reach targets - liaising closely with suppliers to achieve this.

Obtain monthly report from procurement for new suppliers loaded on the portal.

Communicate with debtors and verifications team to ensure additional costs are timeously billed and cases posted.

Put processes in place to identify and communicate inefficiencies / errors / weaknesses in the flow-through from Dreamtec to management.