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Administration Assistant

Administration Assistant

Santam InsuranceZA
5 days ago
Job description

Job title : Administration Assistant

Job Location : Gauteng,

Deadline : November 27, 2025

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What will you do?

  • We have an exciting for an Administrative Assistant within Santam Specialist Solutions.

    • What will make you successful in this role?

    Executive Support :

  • Travel and Expense arrangements.
  • Assisting with travel and accommodation
  • Follow up on claim / payment queries when needed.
  • Forging strong relationships with internal staff and managers.
  • General diary management
  • Prepare briefing materials for meetings and appointments
  • Draft, proofread, and edit correspondence, reports, and presentations
  • Handle confidential information with utmost discretion
  • Prepare project documentation and presentations for stakeholders

    • Internal Marketing Initiatives and Campaigns

  • Arranging office functions / team buildings and meetings.
  • Assisting with co-ordination of Townhalls and or Staff or Broker events
  • Assist with internal marketing initiatives where required
  • Help manage relationships with marketing agencies and vendors
  • Help create training materials for the department
  • Support the creation and distribution of marketing materials

    • Financial Management

  • Monthly budget reconciliation
  • Loading of invoices and making payments through the JDE system
  • Monitor project budgets and resource allocation
  • Assist in preparing and monitoring departmental budgets
  • Process and track expenses, including credit card reconciliations
  • Manage invoice processing and payment approvals

    • Office Management

  • General adhoc tasks
  • Ordering of stationery and any additional items required by the contact center
  • Office Health and Safety
  • Support on IT matters

    • Team Support and Communication

  • Create and maintain project timelines, task lists, and status reports
  • Coordinate cross-functional teams and facilitate communication
  • Liaise with the Finance department on budget-related matters
  • Assist in onboarding new team members

    • Qualifications & Experience

  • 3-5 years of experience as an assistant or in a similar role
  • Basic understanding of marketing concepts
  • Ability to handle confidential information with discretion
  • Proactive problem-solving skills and attention to detail
  • Flexibility to adapt to changing priorities and work under pressure
  • Experience in event planning and coordination
  • Basic financial acumen and budgeting skills
  • Administrative related experience
  • RE 5 advantageous
  • Administrative / Management  jobs
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