Material Recording Clerk – Supply ChainDepartment of Health • Gauteng, South Africa

Material Recording Clerk – Supply Chain

Department of Health • Gauteng, South Africa

1 day ago

Job description

Package & Enquiries

Package : R – R per annum (plus benefits)
Enquiries : Mr. M. Shavhani Tel-

Requirements

Minimum Requirements : Grade 12 certificate equivalent (Standard 10, NQF Level 4, N3). Computer Literate (Ms Word Excel & Power Point).

Extensive knowledge of Procurement framework / Provisioning Administration Systems (PAS) as per core will be an added advantage.

Sound knowledge of procure to pay (P2P), Supplier Relations Management (SRM), PFMA, PPPF, BBB‑EE Act and Treasury Regulations, Treasury Instructions and Practice notes, Supply Chain Management Polices and all guidelines.

Knowledge of Stores management will be added advantage. In‑depth knowledge of Financial systems, Asset Management Framework, Supply Chain Management.

Skills and Competencies : Planning coordination expediting, reporting, proactiveness and organising skills; Good interpersonal relations; effective communication skills (written and verbal); Computer literacy; Ability to work independently and meet deadlines; The ability to work under pressure, work in a team and preparedness to work overtime when required; Basic knowledge of project management.

Applicant should be prepared to undergo medical surveillance.

Duties

Update and monitor demand and procurement plan of the institution. Request quotations from CSD. Capture RLS01 on SRM system.

Provide secretariat functions during quotation adjudication committee.

Receive and verify goods from suppliers.

Update VA10 tally cards on stock received or issued. Issue goods to end users.

Update VA11 tally cards on stock received and issued to end users. Adhere to three‑way match when receiving goods and doing confirmation.

Follow up deliveries with the suppliers. Completing and signing of RLS02 for capturing of GRV’s on SRM.

Resolve and clear web cycle and attend to supplier queries in relation to outstanding invoices.

The incumbent should be flexible to be deployed, and to be rotated across all sections of Supply Chain.

To be able to perform and / or carry other lawful duties or instructions as delegated by supervisor or manager.

Compliance to confidentiality. Comply with the Performance Management and Development System (Contracting, reviews and final assessment).

Notes

Applications should be submitted strictly online at the following No hand‑delivered, faxed or emailed applications will be accepted. Applicants are not required to submit copies of qualifications and other relevant documents on application but must submit a comprehensive (detailed) CV and new updated Z83 form obtainable from any Public Service Department or on the internet at Received applications using the incorrect application for employment (old Z83) will not be considered. Each (Z83) application for employment must be fully completed, initialled, and signed by the applicant. Failure to complete will lead to disqualification during the selection process. Section A, B, C and D must be completed in full. Section E, F and G : Noting that there’s a limited space provided applicants often indicate “refer to Curriculum Vitae (CV) or see attached”, this is acceptable - If the CV has been attached and provides the required information. On the CV all experience should be in a chronological order indicating the employer, position and employment period. On the CV indicate the starting and ending period (DD / MM / YYYY). CV must have details of name of attended schools / institutions and area. The Information on the new Z83 must be in sync with the Curriculum Vitae. (Reference checks)- Provide at least 3 off which one must be immediate supervisor, the Department shall reserve the right to conduct verification beyond names provided, where necessary. Failure to submit all the relevant information preceding the statement above will result in disqualifying the candidate. The question that relates to conditions that prevents re‑appointment under part F must be answered. Declaration must be completed and signed). Only shortlisted candidates will be required to submit certified copies of qualifications and other relevant documents on or before the day of the interview. Please ensure that the specific reference number is quoted correctly. Only online applications will be considered. Correspondence will be entered with shortlisted candidates only. If you have not been contacted within three (3) months after closing date of this advertisement, please accept that your application was unsuccessful. The employer reserves the right not to fill this post. It is legislative requirement that all newly appointed staff members be subjected to Personnel Suitability Check (PSC) - Verification, upon appointment within the department. This verification processes entails reference checks, identity verification, qualification verification, criminal records checks etc. Candidates in possession of a foreign qualification must furnish the Department with an evaluation certificate from the South African Qualifications Authority (SAQA) (only when shortlisted). The recommended candidate may be subjected to medical surveillance as required by the Occupational Health and Safety Act 5 / 1993. The Gauteng Department of Health is guided by the principles of Employment Equity. People with disabilities are encouraged to apply. Thelle Mogoerane Regional Hospital does not have budget for resettlement and S & T claims. TMRH reserves the right to utilize practical exercises / tests for non‑SMS positions during the recruitment process to determine the suitability of candidates for the post(s).

Employer : Department of Health

Location : Thelle Mogoerane Regional Hospital

Closing Date : Criteria Questions

Please Notes :

Due to the large number of applications we envisage receiving, applications will not be acknowledged. If you do not receive any response within 3 months, please accept that your application was not successful.

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Supply Chain • Gauteng, South Africa

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