Administrative Officer

Administrative Officer – Stellenbosch University Museum

Department Description / Departement Beskrywing

Stellenbosch University Museum

Administrative Officer (Job Level 11) (Stellenbosch Campus)

Ref : UM / 272 / 1025

At Stellenbosch University (SU), we cultivate excellence through people who care, create, and connect.

The Stellenbosch University Museum is a multi-award-winning transformative space on campus that serves as a bridge between our past and our vision for an inclusive future.

As part of the Division of Social Impact, Transformation and Personnel, this role reflects our commitment to meaningful engagement, operational excellence, and institutional transformation.

The administrative officer will play a vital role in maintaining the Museum's smooth operations and ensuring that every interaction reflects the University's values of innovation, service, and respect.

Duties / Pligte

• Drafting inputs into the Strategy and Business Plan of the Museum in respect of financial management.
• Rendering administrative and secretarial assistance to the Director and the Museum's Advisory Board.
• Providing ad hoc, monthly quarterly and annual reports as per the Museum's Business Plan as and when required.
• Procuring goods and services in line with the finance policy of the University.
• Assisting management with managing the Museum's assets and updating the assets register.
• Administering externally sourced funds and funding contracts linked to the Museum.
• Assisting the cost centre owner in managing the Museum's budgets.
• Inventory control and procurement.
• Administering vehicle pool bookings.
• Administering bookings for the use of the Museum.
• Administering procurement of goods and services from internal suppliers.
• Issuing goods received notes.
• Administering the requisition of diverse payments.
• Administering contracts and payment of suppliers.
• Managing debtors and creditors.
• Administering cashier deposits.
• Filing all financial records for audit purposes.
• Liaising with the Finance and Procurement Division.
• Putting in place systems of internal financial control.
• Introducing and administering a transparent bookkeeping system for the Museum.
• Executing ad hoc functions and administering overtime payments as directed by the cost centre owner.

Job Requirements / Pos Vereistes

How To Apply / Hoe Om Aanvraag Te Doen

#PSS

The University is committed to employment equity (EE), and appointments will be made in line with the institutional EE Plan. Only South African citizens from the designated groups will be considered for appointment.

Stellenbosch University reserves the right not to make an appointment.

Your application, comprising a comprehensive curriculum vitae (including the names and email addresses of at least three referees), must reach the University before or on the closing date of the advertised post.

Apply online at by clicking "Apply now" at the top to the right of the page for the specific vacancy.

The University reserves the right to investigate qualifications and conduct background checks on all candidates.

Should no feedback be received from the University within four to six weeks of the closing date, kindly accept that your application did not succeed.

Enquiries / Navrae

Enquiries about this post : Mr Bongani Mgijima on , or at

Enquiries regarding remuneration / benefits, as well as technical assistance with the electronic application process : Human Resources Client Services Centre on , or at

Currency

Commencement Date 01-Jan-2026

Closing Date 11-Nov-2025

Amount of Travel

Work At Home

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