Brand Team Assistant

The Brand Administrator has primary responsibility for overseeing the effective day-to-day administration of the brand from all perspectives and should act as support for the remainder of the team.

This role is the vital underpinning to the smooth and effective functioning to the Agency's work on any brand. The Brand Administrator must lead and control this administrative support.

The role requires an in-depth knowledge of all agency systems (especially traffic, financial and delivery operations) in addition to an understanding of the process of advertising development from creative brief stage through to placement of advertising in media.

The role also requires a high level of skill in follow up, organisation and management of details. Clear communication and interpersonal skills are critical as it relates to maintaining productive working relationships with all service groups / requests while maintaining a calm demeanor under fire is essential.

The Brand Administrator should be able to get things done on time and on budget, no matter what the circumstances.

The Brand Administrator will report to the Account Director and take work direction from everyone in the group, ensuring that priorities are set for projects with each individual.

Key Tasks and Responsibilities :

Administration / Client liaison

• Ensuring that all promotional material goes out on time.
• Maintaining a central filing system for documents for the brand (hard copies and electronic) and video / audio.
• Organising client meetings and associated requirements in conjunction with Presentation Manager (e.g. booking rooms, lunch, and room layout / presentation).
• Handling requests from clients for basic information.
• Handling printing and photocopying of larger documents for the brands.
• Accessing / distribution / billing / invoicing / filing of competitive ads, press ads.
• Purchasing competitive product.
• Conducting research for documentation through on-line information services.
• Arranging car service courier and shipping of materials for the brand.
• Maintaining / issuing up to date client and agency team phone / address lists.
• Knowing team member whereabouts.

Finance

Project Management

Education and Experience

People management skills

Team worker

Demonstrates potential leadership qualities

Excellent written / verbal communication skills

Good interpersonal skills

Strong service orientation

Integrity, energy and creativity

A thorough working knowledge of all agency systems