Compliance Associate

Job Title : Compliance Associate

Division / Department : Operations | Group Shared Services

Reporting to : Head of Compliance

Position Summary :

The Compliance Associate plays a pivotal role in supporting the internal compliance function by ensuring all compliance-related activities are executed accurately and efficiently. The incumbent works cross-functionally with various departments to ensure adherence to regulatory frameworks and internal policies, contributing to the organisations overall risk management and governance objectives.

Key Responsibilities :

1. Compliance Support and Record-Keeping

Assist in drafting, reviewing, and updating compliance documentation including policies, procedures, and risk assessments.

Compile and analyse data to support the preparation of audit reports and compliance reviews.

Maintain and update compliance-related records and registers to ensure accessibility for audits and internal reviews.

Monitor documentation to ensure consistency, accuracy, and completeness.

2. Project and Remediation Support

Provide support in the execution and monitoring of compliance remediation initiatives and projects.

Liaise with internal stakeholders to address compliance gaps and implement corrective measures.

Track project progress, prepare reports, and escalate issues that may affect timelines or outcomes.

3. Commpay Administration

Accurately capture estimates and actuals in Commpay and Xplan for Wealth Managers.

Collaborate with the fees department to lodge commissions, ensuring accuracy and timely submission.

Review and verify lodgements prior to monthly submission.

4. Training and Awareness

Assist in the development and delivery of compliance training materials tailored to various employee levels.

Coordinate with department heads to ensure content is relevant and aligned with regulatory and internal policy requirements.

Monitor training participation and assess effectiveness through feedback and compliance metrics.

5. Research and Analysis

Conduct research on regulatory changes, industry developments, and best practices.

Analyse and present findings to the compliance team, supporting decision-making and strategic planning.

Recommend proactive measures to mitigate compliance risks based on research insights.

Required Qualifications and Experience :

23 years experience in an administrative role, with specific exposure to a FAIS compliance environment.

Relevant tertiary qualification in risk management, law, or compliance from a recognised institution.

RE5 certification is advantageous.

Proficiency in MS Word, Excel, PowerPoint, and other industry-related systems.

Key Competencies :

Strong organisational and multitasking abilities.

High attention to detail and accuracy when handling complex information.

Technologically adept with excellent communication skills.

Ability to handle confidential information with discretion.

Proactive, self-motivated, and able to work collaboratively across departments.