Property Administrator

About Us :

Perform full administrative function in lease preparation and conclusion as well as effectively manage

arrears and tenant queries

DUTIES AND RESPONSIBILITIES :

Tenant Administration

• Load and update Tenant on the In-house PIMS system;

Tenant Statements :

Receipt allocations from Bank Statements

Current expiries

Interest generation

Meter reading generation

Manual billings / adjustments / recoveries

Lease billings

Debit Run

Finalized statements to Tenants

Debit Orders

Reconciliations and resolution of queries

Tenant Turnover

Finalize vacated Tenant accounts and Deposit refunds

Obtain Credit Check and FICA where necessary

Raise Lease input summary (LIS)

Raise lease on the In-house PIMS system

Update Lease Register

Handle all leasing matters with the leasing department

Annual Municipal and Rates increases

Following up on outstanding payments

Update the Arrears report

Update and utilize company credit control service provider facilities (TPN)

Prepare handover to Legal Credit Controller where applicable

Property

Administration

Maintain Property and Unit data on In-house PIMS system

Notify Utility Company of any tenant changes / updates and Accruals monthly

Maintain Parking Schedules and Access discs

Processing of Municipal and other invoices

Account Reconciliations

Consolidation of monthly management reports

SKILLS AND COMPETENCIES ESSENTIAL TO THE POSITION

Very strong communication skills

Innovative thinking and ability to follow process

Dynamic and enthusiastic

The ability to interact professionally with tenants

Competent time management skills

Professional attitude and capability and personal initiative

Be deadline driven

Excellent attention to detail and numerate accuracy

Experience in Body Corporate and Sectional Title administration will be

advantageous

Excellent communication and interpersonal skills on all levels.

Strong negotiations skills.

Dynamic and enthusiastic

The ability to interact professionally with tenants

Competent time management skills

Professional attitude and capability and personal initiative organisation and project management skills.

Flexibility to work outside of office hours for centre events, activations or

weekends

Transparent honesty.

Reliability.

Positive Attitude and highly motivated

Lead by example.

Assertive and effective communication.

Sensitive to client and staff requirements and problems.

Ability to create a professional office environment

Organization and planning skills.

Demonstrate strong moral values, empathy, passion, career aspirations, and

positive living

QUALIFICATIONS AND EXPERIENCE

Qualifications

Grade 12 (Matric), Relevant Diploma, Strong Proficiency in relevant

computer packages (MS Office) and software package

Experience

A minimum of 5 years’ experience in Property Administrator role and

Financial accounting experience

Customer Service experience

Background in Property Leasing

Strong Proficiency in relevant computer packages (MS Office) and

software packages (PIMS or MDA)