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Executive Assistant

Executive Assistant

Remote RecruitmentWorkFromHome, Eastern Cape, South Africa
30+ days ago
Job description

Job Title : Executive Assistant (Remote – South Africa)

Location : Remote, South Africa

Schedule : Full-time, Monday to Friday

Job Overview

Are you an organised professional with a knack for managing schedules and streamlining operations? We are looking for an Executive Assistant, or as we like to call it, a "Diary Ninja," to provide high-level support to our UK-based executive team. This remote role is pivotal in ensuring their time is optimally managed, and the day-to-day operations run smoothly.

Key Responsibilities

Executive Assistance

  • Manage and maintain executive schedules, juggling multiple calendars with precision.
  • Coordinate and organise meetings, appointments, and travel arrangements.
  • Prepare and edit correspondence, presentations, and reports on behalf of the executives.
  • Act as a liaison between executives and internal / external stakeholders, ensuring effective communication.

Diary Management

  • Develop a deep understanding of executive preferences to anticipate scheduling needs.
  • Resolve scheduling conflicts and ensure executives are fully briefed ahead of meetings.
  • Utilise calendar tools and software to optimise diary management.
  • Administrative Support

  • Handle confidential information with discretion and integrity.
  • Assist with the preparation and follow-up of executive meetings, ensuring action items are tracked and executed.
  • Provide additional support to other departments and team members as required.
  • Qualifications and Skills

    Required Experience

  • Proven experience as an Executive Assistant, Personal Assistant, or in a similar role.
  • Experience with diary management and scheduling for senior executives.
  • Key Skills

  • Exceptional organisational skills and attention to detail.
  • Ability to manage multiple tasks efficiently in a fast-paced environment.
  • Strong communication skills, both written and verbal.
  • Proficiency with office software, including calendars, email, and Microsoft Office Suite.
  • Personal Attributes

  • Self-motivated and proactive, with a problem-solving mindset.
  • Friendly and professional demeanour, capable of working with diverse teams.
  • Flexible approach to new challenges and changing priorities.
  • Requirements

  • A reliable laptop or desktop computer.
  • High-speed, stable internet connection.
  • Ability to work UK business hours (Monday to Friday).
  • Salary

    Competitive, based on experience.

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    Executive Assistant • WorkFromHome, Eastern Cape, South Africa

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