Finance – Property Sales

Property Sales Administrator – Cape Town

Posted today

Job Description : full-time. A growing and dynamic property company based in Mowbray is looking to appoint a Property Sales Administrator to support their sales function. This role requires a detail-oriented, organised individual with experience in property transactions and excellent administrative skills. You’ll play a key role in ensuring the smooth coordination of property sales, compliance processes, and communication with all stakeholders.

Minimum Requirements : Matric with relevant tertiary qualification in Property or Legal; Minimum 3 years’ experience in property sales administration; Knowledge of second-hand property and off-plan sales processes; Strong understanding of FICA compliance and property documentation; Proficient in MS Office and property-related systems (e.g. WinDeed, CCMA).

Key Responsibilities :

• Coordinate all administrative aspects of second-hand and off-plan property sales
• Draft and manage sales agreements and standard mandates
• Monitor reservations and track conditions of sale from inception to handover
• Collect, verify and manage FICA documentation for all parties (developers, sellers, buyers)
• Liaise with bond originators, transfer attorneys, and brokers to ensure smooth transactions
• Compile and manage OTPs for non-development properties
• Ensure timely and accurate reporting on sales progress and commissions
• Maintain strong relationships with stakeholders for up-to-date feedback and updates
• Handle compliance-related billing and work closely with the rental team for handovers
• Prepare appropriate gifts for handovers and manage the gifting schedule
• Keep accurate sales records and assist with audits as needed
• Conduct research and information gathering via CCMA / WinDeed
• Assist in the preparation of marketing materials, brochures and signage
• Provide general administrative support to the wider sales and rentals team as required

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Additional Listings

Due to the volume of content, this description consolidates the Property Sales Administrator posting. Other listings (Call Centre Agent, Agent Sales Consultant, Agent Sales Coordinator, Fully Qualified Real Estate Agent, etc.) are separate postings with their own responsibilities and requirements.

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