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Receptionist and Office Administrator

Receptionist and Office Administrator

Phakisa HoldingsJohannesburg, Gauteng, South Africa
10 days ago
Job description

SUMMARY

Available position for a Receptionist and Office Administrator in the Woodmead, Sandton area providing a professional front‑of‑house experience, manage the switchboard, ensure smooth office operations, support internal events, and assist with general administrative tasks.

POSITION INFO

Job Title : Receptionist and Office Administrator in the Woodmead, Sandton area.

Report To : Operations

Seniority Level : Mid-Career (4 - 5 yrs exp)

Type : Temp

JOB PURPOSE

To provide a professional and welcoming front‑of‑house experience, manage the switchboard, ensure smooth office operations, support internal events, and assist with general administrative tasks.

KEY RESPONSIBILITIES

Reception Duties

  • Greet and assist visitors in a courteous and professional manner.
  • Manage visitor logbooks and issue visitor access cards.
  • Maintain a tidy and welcoming reception area.

Switchboard Operations

  • Answer and direct incoming calls efficiently.
  • Take accurate messages and forward them to the appropriate staff.
  • Maintain an updated internal contact list.
  • Office Maintenance

  • Monitor and report office maintenance issues (e.g., plumbing, lighting, equipment).
  • Liaise with building management and service providers for repairs and upkeep.
  • Ensure common areas (kitchen, meeting rooms, etc.) are clean and stocked.
  • Office Events Coordination

  • Assist in planning and organizing internal office events (e.g., team lunches, celebrations).
  • Coordinate with vendors and service providers.
  • Manage event logistics including setup, catering, and communication.
  • General Administrative Support

  • Order and manage office supplies and stationery.
  • Handle incoming and outgoing mail and courier services.
  • Assist with document filing, scanning, and data entry.
  • Support other departments with ad‑hoc administrative tasks.
  • QUALIFICATIONS & EXPERIENCE

  • Matric or equivalent qualification.
  • Minimum 4-5 years of experience in a receptionist or administrative role.
  • Proficiency in MS Office (Word, Excel, Outlook).
  • Experience with switchboard systems is an advantage.
  • SKILLS & COMPETENCIES

  • Excellent verbal and written communication skills.
  • Strong organizational and multitasking abilities.
  • Professional appearance and demeanour.
  • Ability to work independently and as part of a team.
  • Attention to detail and problem‑solving skills.
  • #J-18808-Ljbffr

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    Office Administrator • Johannesburg, Gauteng, South Africa

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