Executive Assistant (South Africa)

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Disclaimer : This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and experience. We prioritize people who can do this successfully!

Executive Assistant (Remote)

Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot.

And we’re looking for an Executive Assistant to start immediately!

Duties and Responsibilities include but are not limited to :

1. Create and send statements or invoices, track payments, and record company expenses.

2. Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings 3. (e.g., for comparative analysis).

4. Store and organize documents and files.

5. Data Entry : prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes.

6. Research products, purchase goods & secure samples.

7. Store, update & collect information for marketing and sales campaigns through a CRM system.

8. Monitor projects, conduct internal communication & organize company data.

9. Coordinate team calendars, prevent scheduling conflicts & ensure clients are on time and prepared for meetings.

10. Prepare itineraries, book hotels, rental cars, etc.

11. Convey information to incoming calls & make calls for appointments or conduct informational inquiries.

12. Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails.

13. Synthesize data & other content into cohesive reports and presentation slides.

14. Upload videos, manage negative reviews, and keep the account profile up to date.

15. Ad hoc tasks

Qualifications :

• Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc)
• Bachelor's degree or any certificate course (required)
• Excellent phone, email, and instant messaging communication skills
• Excellent English communication skills, both written and verbal (at least B2 level)
• Solid organizational & time management skills
• Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
• Experience with word-processing software and spreadsheets (e.g., MS Office)
• Knowledge of online calendars and scheduling (e.g., Google Calendar)
• Proactive attitude & willingness to be trained
• Able to work on a graveyard shift

Technical Requirements :

Benefits :

Schedule : US work hours (20-40 hours per week)

Location : This is a remote job

Salary Package (with HMO) :

Please note :

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