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Regional SHEQ Specialist

Regional SHEQ Specialist

Adcorp Holdings LimitedDurban, ZA
11 hours ago
Job description

Job title : Regional SHEQ Specialist

Job Location : KwaZulu-Natal, Durban

Deadline : October 09, 2025

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Job Description :

  • The Regional SHEQ Specialist is responsible for the Management of Quality, Environmental, Health and Safety, legal compliance programmes and related issues across all Adcorp business units.
  • Responsible for ensuring that the business complies with all relevant SHEQ legislation, company policies and procedures, minimum requirements and permit requirements.
  • Coordination of the implementation, maintenance and administration of the SHEQ management system across all Adcorp business units. Maintain certifications and develop / manage site project SHEQ plans.

    • Minimum Requirements :

    Experience :

  • 3 - 5 years of working experience as a Safety Officer or Specialist
  • Extensive Knowledge of SHEQ
  • Strong Reporting ability
  • Incident Investigation
  • Risk Assessment
  • SHEQ Audit / Inspections
  • Experience in working with DOEL or DMRE Inspectors
  • Experience in submitting COID cases and liaising with the Commissioner is essential.

    • Qualification :

  • Matric (Grade 12)
  • National Diploma in Safety Management essential
  • SAMTRAC advantageous
  • Registered professional with recognized bodies advantageous

    • ​​​​​​​ Additional requirements

  • Valid driver’s license and own car essential

    • Roles and Responsibilities :

    Safety, Health, and Environmental Management

  • Coordination of SHEQ service providers and rules surrounding the site coordination,
  • Review compliance to regional rules and regulations and ensure that SHEQ officers are informed surrounding rules and implementation requirements,
  • Ensure that SHEQ meetings are held, recorded and document controlled;
  • Consolidate meeting outcomes and KPI’s,
  • Ensure / enforce contractors’ compliance nationally,
  • Ensure and enforce the investigation of incidents and accidents nationally,
  • Provide the management team with an incident summary on a monthly basis,
  • Assist management with the implementation of the SHEQ management system across all Adcorp business units,
  • The development of SHEQ Management system to accommodate changes in legislation and Industry Standards;
  • Ensure SHEQ document and data control systems are maintained by the responsible persons;
  • Promote SHEQ Awareness on a national basis and the development of a SHEQ awareness program,
  • Monitor audit findings and recommend corrective and preventative actions;
  • Conduct and facilitate risk assessments;
  • Issue Non-conformance’s where required;
  • Assist with the development of SHE files.
  • Assist with the reporting of incidents and manage the administration surrounding the incidents.
  • Ensure management set objectives and targets for SHEQ compliance in the division;
  • Evaluate  and communicate the effectiveness of SHEQ management plans and provide management with reports,
  • Coordinate and enforce the development of a health and safety training program,
  • Implementation of an incident reduction program across all Adcorp business units,
  • Ensure that all Section 24 reportable incidents are investigated and reported to the relevant authority by yourself within the prescribed periods,
  • The development of a client specific SHEQ Management Plan
  • Develop and empower employees to take ownership of the SHEQ Management system.
  • Conduct regular awareness training on all sites.
  • Ensure health and safety representative, first aider, fire fighter and handling of hazardous material training is up to date.
  • Train employees and management on the use and requirements of the electronic platform.
  • The coordination of the system across all business units and their respective sites within the portfolio.
  • Assign and track licenses / authorizations issued on the system.
  • Set workflows on the system.
  • Further development of the system subject to the directions of the Group SHEQ Manager.
  • Serve as SHEQ systems support to the various operating entities regarding the system and its content.
  • Serve as the contact between IT and the various operating entities regarding the electronic system.
  • Upload awareness material onto the system on a scheduled basis.
  • Develop awareness material when required.
  • Track upload performance of each operating entity at continues basis.
  • Request outstanding information via phone and mail.
  • Escalate outstanding information to the Group SHEQ Manager.
  • Generate and workflow scheduled reports to the various clients, operating entities, management teams and committees subject to the approval of the Group SHEQ Manager.
  • The upload of revised information to keep the system relevant.
  • Report any and all matters of concern to the Group SHEQ Manager immediately.
  • The complete maintenance of the COID register for all operating entities within the portfolio.
  • Training of all employees regarding COID incident reporting and management.
  • Create awareness surrounding COID in all business encounters.
  • Serve as a single point of contact for all COID incident related matters.
  • Track upload performance of medical reports, progress reports, final medical reports and resumption reports.
  • Manage all logs within the prescribed time frames (Internal and COID).
  • Request outstanding information via phone and mail.
  • Escalate outstanding information to the Group SHEQ Manager and relevant line manager.
  • Complete COID forms when required.
  • Review, validate and approve all COID information captured onto the system.
  • Serve as the contact between the third party COID incidents report / processing service provider and the business units within the portfolio.
  • Serve as the contact between the Compensations Commissioner and the business units within the portfolio subject to the direction of the Group SHEQ Manager.
  • Report any and all matters of concern to the Group SHEQ Manager immediately.
  • Generate and workflow scheduled reports to the various clients, operating entities, management teams and committees subject to the approval of the Group SHEQ Manager.

    • On-site SHEQ development implementation and maintenance

  • Review compliance to SHEQ rules and regulations (audits and inspections).
  • Ensure that SHEQ meetings are held, recorded and document controlled.
  • Ensure / enforce contractors’ compliance.
  • Conduct accident investigations when required.
  • Assist management with the implementation of the SHEQ management system.
  • Assist in updating the SHEQ Management system to accommodate changes in legislation and Industry Standards.
  • Ensure SHEQ document and data control systems are maintained by the responsible persons.
  • Promote SHEQ Awareness.
  • Monitor audit findings and recommend corrective and preventative actions
  • Conduct and facilitate risk assessments.
  • Issue Non-conformance’s where required.
  • Maintain control and training registers.
  • Maintain site safety files (where applicable).
  • General filling of all documents received where applicable,

    • The development of regional reports :

  • Client SHEQ Management Reports,
  • Incident reports,
  • Section 24 and 25 reports,
  • Training reports,
  • Department of labour notice progress reports,
  • The control and record keeping of all commercial compliance information within Adcorp.
  • The control and record keeping of COID related information derived from the reporting process.
  • The maintenance of all systems according to the Control of Documented Information Core Procedure.
  • Establish and build a relationship with key stakeholders and business representatives;
  • Communicate and provide feedback regularly to client and resolve client and queries timeously
  • Work closely with the Client SHEQ Management team to ensure alignment on all SHEQ activities
  • Align all SHEQ activities to Group core values

    • Quality Management Systems

  • Integrate all documentation and quality systems within Adcorp.
  • Customize systems where required to meet the needs of clients.
  • Coordinate Quality Officer Efforts.
  • Advice operations on steps to be taken to maintain SHEQ systems.
  • Work closely with team leaders to ensure consistency of quality.
  • Maintain certification with relevant international standards where required and ensure that ISO Standards are implemented and maintained.
  • Audit and review systems on a scheduled basis to assure compliance.
  • Report audit findings to the management team
  • Schedule SHEQ Committee meetings
  • Work closely with departmental managers to ensure staff are working in compliance with internal policies and procedures, external client expectations
  • Compile Reports on Safety, Health, and Environmental and Quality statistics on a weekly and monthly basis.

    • The systems include, however, is limited to the following :

  • Development and control of documented information.
  • Management review.
  • Project quality plans.
  • Safety, Health, Environmental and Quality risk assessments.
  • Non-conformance management.
  • Electronic systems coordination and training.
  • Management and employee systems training.
  • Product realization.
  • Establishment, maintenance and reporting of monitoring and measurement systems.
  • Management programs.
  • Infuse quality management into procurement programs.
  • Infuse quality management into recruitment programs.
  • Coordinate the investigation and reporting of client complaints, services performance, and reliability
  • Promote continual improvement by analysing data and measuring and driving performance
  • Perform other SHEQ duties as assigned
  • Prepare monthly SHEQ newsletters and Group stats

    • Systems Automation

  • Implementation of successful programs within the businesses following the direction of the Group SHEQ Manager.
  • Maintenance of systems.
  • Training operations and site-based SHEQ staff on the use of systems.
  • Promote quality electronic systems.
  • Report any system deviations immediately.

    • Compliance Analytics

  • The review of all quality text in the legal document review process.
  • Engage clients where required to resolve any Quality contractual issues.
  • Perform internal audits to schedule.
  • Report all non-conformances in the prescribed manner.
  • Perform any other compliance-related audits at the instruction of the Group SHEQ Manager.
  • Compile audit reports.
  • Follow-up on non-conformances.

    • End Date : October 9, 2025

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    Sheq Specialist • Durban, ZA

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