OM Bank - Secretarial Specialist

Old MutualJohannesburg, ZA

14 days ago

Job description

Job title : OM Bank - Secretarial Specialist

Job Location : Gauteng, Johannesburg

Deadline : November 29, 2025

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Job Description

At OM Bank, we strive to attract great people who are passionate about coming together for a higher purpose- building something unique and aspirational, always aiming to be the best they can be.

We are rooted in our purpose of inspiring and enabling our customers to grow and sustain their prosperity.

To provide end-to-end company secretarial services as per assigned portfolio of management committees.

KEY RESULT AREAS

Provide specialist governance and secretarial support to a portfolio of management committees.

Prepare agendas in liaison with the committee chair and / or other relevant stakeholders in accordance with the annual work plan and ensure that meetings run smoothly according to set guidelines.

Coordinate and quality check committee packs for completeness and accuracy.

Responsible for minute taking, tracking of matters arising, and preparation of written resolutions within portfolio.

Ensure delivery on agreed timelines. Meet set turnaround times while ensuring reliability and accuracy.

Ensure the committees operate in line with its terms of reference.

Guide members on applicable governance, regulatory, or legislative requirements.

Propose improvements on internal processes that impacts service levels and customer satisfaction within area of accountability.

Establish sound relationships with relevant individuals and departments to deliver on expectations.

Act as the link between the committee and management, ensuring quality reporting to the committees and correct information flow between management committees and Board subcommittees.

Maintain proper records and confidentiality of all information.

Ensure that information is dispatched timeously to all stakeholders to enable them to prepare adequately for meetings.

ROLE REQUIREMENTS

LLB, BCom (Law), similar relevant degree or extensive relevant experience.

CGISA qualification is advantageous.

Minimum 3 years of experience working in a mid to senior level company secretariat role.

Experience providing minute taking services to technical committees

Familiar with Board management software such as Diligent Boards and / or Board vantage systems.

Basic knowledge of relevant legislation and regulatory requirements, applicable to the financial services sector (preferred).

SKILLS AND COMPETENCIES

Confident, proactive, and adaptable communicator with strong interpersonal skills

Able to manage multiple priorities and work effectively under pressure

High attention to detail and a commitment to delivering high-quality outputs within prescribed timeframes

Planning and organisation

Sound judgement

Integrity and ethical behavior

Skills

Action Planning, Analytics Software, Budget Management, Computer Literacy, Data Analysis, Database Reporting, Data Compilation, Data Controls, Data Interpretations, Evaluating Information, Management Reporting, Numerical Aptitude, Report Review

Competencies

Business Insight

Communicates Effectively

Courage

Ensures Accountability

Financial Acumen

Instills Trust

Manages Complexity

Optimizes Work Processes

Closing Date

14 October 2025

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