Executive Assistant
Assist WorldWorkFromHome, Eastern Cape, South Africa30+ days ago
Job descriptionTrack active cases, deadlines, and billable hours Prepare and send monthly invoices to law firms Maintain professional client communication and follow-up with attorneys Respond to new client inquiries from website / email Support onboarding of patients (no clinical work required) Build and manage a social media marketing calendar Assist with light outreach and client engagement initiatives Organize and streamline workflows across ventures Develop efficient systems for tracking tasks, cases, and client communications Act as gatekeeper and trusted partner, ensuring timely action on priorities Minimum 3–4 years’ experience as an Executive Assistant or Senior VA Proven ability to work independently and create processes / SOPs without handholding; strong background in administration, client communication and operations Tech-savvy : Microsoft Office Suite, Google Workspace, Canva, LinkedIn, YouTube; Adobe Acrobat; Notion familiarity a plus Excellent English communication skills (written and verbal) Strong organizational skills with ability to manage multiple businesses simultaneously; Proactive, reliable and able to anticipate needs when client is unavailable (especially during hospital shifts) Start Part-Time (20 hrs / week), potential to scale to Full-Time (40 hrs / week) Mid-Senior level Part-time Administrative, Art / Creative, and Customer Service Business Consulting and Services Medical Practices Consumer Services
Overview
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At Assist World , we specialize in providing highly trained Virtual Assistants to businesses across the globe.
A vascular surgeon and entrepreneur is seeking a highly experienced Executive Virtual Assistant to provide administrative, operational and strategic support across multiple ventures :
Venture : Book Publishing & Personal Brand
- Manage podcast outreach, event bookings, and interview scheduling
- Research speaking opportunities and podcast guest features
Venture : Medical-Legal Consulting Practice
Venture : Concierge Medical Practice (Prevention, Wellness & Longevity)
Venture : General Executive Support
Must-Have Qualifications
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Location : South Africa
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Executive Assistant • WorkFromHome, Eastern Cape, South Africa
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