Executive Assistant & Operations Coordinator

Job Title : Executive Assistant & Operations Coordinator

Type : Full-time Independent Contractor

Location : Remote (Based in South Africa or Latin America)

Work hours : 9 : 00 AM 5 : 00 PM US time zone

Overview

We are seeking a highly organized and proactive Executive Assistant & Operations Coordinator to provide full-time support to the founder and leadership team. This role is critical in ensuring smooth day-to-day operations managing projects and serving as a professional point of contact for internal and external stakeholders. The ideal candidate thrives in a fast-paced entrepreneurial environment and is confident handling both administrative and operational responsibilities.

Key Responsibilities

Administrative Support

Manage scheduling calendar coordination and meeting logistics.

Handle travel arrangements expense reporting and general document organization.

Maintain inbox oversight and support timely follow-ups.

Project & Operations Coordination

Support project management and task tracking coordinating with trainers subject matter experts and community partners.

Apply project management methodologies (Agile / Scrum) to streamline workflows.

Prepare documents dashboards and reports to support grant compliance and project reporting.

Onboard and coordinate contractors vendors and strategic partners.

Conduct research and due diligence to support strategic initiatives.

Stakeholder Engagement

Serve as a professional point of contact with internal teams partners and community stakeholders.

Support communications and follow-ups with strategic partners to ensure alignment and progress.

Requirements

Experience : 3 years in an administrative project coordination or executive assistant role.

Skills :

Strong organizational and time management skills; able to prioritize and multitask.

Proficiency with G Suite Trello Slack and other productivity / collaboration tools.

Familiarity with project management methodologies (Agile / Scrum) or willingness to obtain certification.

Excellent written and verbal communication in English; Spanish or other language skills a plus.

Preferred : Experience supporting founders or executives in dynamic entrepreneurial environments.

Required Experience :

IC

Key Skills

AutoCAD 3D,Council,ABAP,Apps,Electronics Engineering,Clinical

Employment Type : Full Time

Experience : years

Vacancy : 1