Office Administrator

Key Performance Areas & Duties

Resilience and Interpersonal Skills : Demonstrate resilience and possess excellent interpersonal skills to effectively collaborate within multidisciplinary teams.

• Project Management : Take on the role of project management and report progress to management as necessary.
• Multitasking : Manage multiple projects and teams concurrently, even outside standard office hours, to meet project objectives.
• Communication and Presentation : Exhibit strong communication and presentation skills for effective interaction with colleagues, clients, and stakeholders.
• Progress Reporting : Regularly report progress on assigned tasks and projects when requested.
• Quick Learning : Demonstrate the ability to quickly learn and apply new concepts and technologies.
• High-Pressure Environments : Be able to work extended hours under high-pressure environments to meet project deadlines that may change.
• Assisting Management : Provide assistance to management as required and follow instructions diligently.
• Manage day-to-day administrative tasks with precision and accuracy.
• Handle data capturing and processing with strong attention to detail.
• Utilize Pastel / Sage and Excel for financial tasks.
• Coordinate and process visa applications, ensuring compliance with all requirements.
• Provide organizational support to the team and assist with offshore-related needs.
• Leadership responsibilities, if applicable, based on role and capacity.
• Assisting the Finance team in tasks related to logging of credit card receipts, vendor documentation and related requests from management.
• Taking minutes for meetings and presenting them in the format required by management and clients.
• Managing team logistics including flights and accommodations.
• Tracking service engineers in the field to provide availability for team and project management.
• Ensuring all administrative tasks for all service engineers are completed and verified to comply with company standards.
• Being available after hours to complete time-sensitive tasks issued by management.
• Interacting with service engineers respectfully, supportively and enforcing compliance with company standards.
• Supplying management with data in the requested format.

Ensuring all service engineers documents and compliance certificates are kept up to date.

Competencies and Behaviour

Office and Team Coordination

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