Reception & Office Administrator
The Business Exchange TBECape Town, ZA2 days ago
Job descriptionThe Business Exchange is seeking a highly organised, administration-focused and service-driven Reception & Office Administrator to manage the daily operations of one of our premium business centres. This role is central to ensuring a world-class experience for all tenants, visitors and clients As a premium brand ambassador, the Reception & Office Administrator will oversee the full spectrum of front-of-house and office operations — from reception and client engagement to administration, facilities coordination, and directing cleaning staff to maintain the highest standards of presentation. Maintain a neat, professional front-of-house experience Greet and assist guests in a courteous and efficient manner Manage all incoming calls and messages, ensuring accurate routing and follow-up (for both tenants and the company) Handle deliveries and visitor queries Act as the first point of contact for tenant support and operational needs Maintain a professional, service-oriented environment at all times Perform a wide range of administrative duties to ensure smooth day-to-day centre operations Oversee and direct cleaning staff as needed to ensure the centre is always spotless and client-ready Maintain attendance registers and emergency procedures Track revenue, occupancy, and tenant-related charges Escalate issues to appropriate departments and maintain tenant satisfaction Support tenant onboarding and offboarding processes Manage bookings, readiness, and cleanliness of boardrooms Perform pre- and post-use inspections and report any issues Coordinate with the Hospitality team for seamless meeting experiences Report staff absences and assist with daily coordination Conduct viewings for potential tenants when required Actively contribute to occupancy management and lease tracking Maintain professional conduct during all client interactions Maintain tight control over centre stock and supplies Prevent misuse and ensure timely restocking Keep accurate inventory records Ensure the centre complies with internal policies and procedures Oversee maintenance, repairs, and IT issues Coordinate with internal departments for seamless operational flow Grade 12 certificate Diploma or Degree in Communications, Client Relations, Business Administration, or related field 6–10 years’ experience in a reception, office administration, or centre operations role Strong administrative and organisational background with proven multitasking ability Experience managing cleaning or hospitality staff Strong proficiency in Microsoft Office and Google Suite Experience managing technical equipment (projectors, conferencing tools, etc.) Proven ability to manage busy operational environments Previous property or hotel industry experience Familiarity with tenant leasing and space management Conflict management and tenant relationship handling Professional appearance and conduct Exceptional communication skills (verbal and written) Highly organised, proactive, and dependable Strong attention to detail and administrative accuracy Positive, service-oriented mindset Ability to plan, prioritise, and multitask effectively Strong sense of accountability and responsibility Administrative / Management jobs
Job title : Reception & Office Administrator
Job Location : Western Cape, Cape Town
Deadline : December 01, 2025
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Job Description
Key responsibilities
Reception and client management
Administrative & operational oversight
Boardroom & hospitality coordination
Sales & client support
Stock & supplies management
Compliance & facilities
Requirements
Minimum qualifications
Experience and skills
Advantageous experience
Behavioural competencies
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Office Administrator • Cape Town, ZA
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