Personal Assistant and Office Administrator
Pro Tem RecruitmentJohannesburg, South Africa30+ days ago
Job descriptionOffice Administration : Oversee office operations, supplies, and occasional maintenance. Ensure everything runs seamlessly,. Opening of the office in the morning and ensuring the team is ready to start the day is key. Updating of the office manual and making sure all contact cards are up to date Diary & Travel Management : Manage appointments, Event Coordination : Assist with planning and organizing events, meetings, and functions on site and help with suppliers. This happens once a year. Financial : Scan in occasional invoices, handle basic petty cash, and work with the bookkeeper on various requirements when needed. General Assistance : Be the go-to person for problem-solving, whether it’s a power outage, office supplies, or a last-minute request or helping with various tasks. Domestic Staff : Must be able to manage 2 x domestic staff and provide weekly lists on what they need to do, provide weekly lists of supplies in conjunction with the MD Media Rep list – update contact numbers and business cards Vehicle – a vehicle is required for office errands such as helping with various events, collections of items, dropping off client gifts and general run around. Afterhours work – although this happens infrequently, we are looking for someone who is prepared to go the extra mile and help where necessary. This could be a requirement when planning for a pitch or event, or when the team has to work overtime. Super organized : You thrive on keeping things in order and staying one step ahead. Positive & proactive : You have a can-do attitude and approach tasks with energy and enthusiasm and know how to multitask Quick thinker : Able to handle challenges calmly and efficiently. Strong communicator : Excellent written and verbal communication skills. Reliable & responsible : A problem-solver who can work independently, is front of office with a pleasant demeanour. Must have own vehicle & valid driver’s license (occasional errands and off-site tasks). Must be able to work in Excel Previous experience in office administration Comfortable working in a fast-paced, professional environment. Good command of the English language (written and spoken). Must be proficient in Microsoft office – specifically excel, PowerPoint and word. Status reports are done in excel and a good knowledge of excel is advantages Must be able to understand Facebook and occasional posts Work in a collaborative and dynamic office environment as part of a small team Opportunity to grow and take on more responsibilities over time. Be part of a supportive team where your contributions are valued. Documents required : Copy of detailed CV and photo Drivers Licence Matric Certificate Any other qualifications
My client is looking for a dynamic and detail-oriented Personal Assistant & Office Administrator to keep our office running smoothly. Our agency is fast paced; this is a multi-faceted role where no two days are the same. If you’re highly organized, proactive, and able to juggle multiple responsibilities with efficiency, this could be the perfect opportunity for you. We aspire to a culture of excellence, so reliability, efficiency and responsibility are key attributes that we are looking for in the desired candidate. We are a small team lead by females of less than 6 people.
Start Date : 1 October 2025
Candidate will deal with the operations of the office .
MUST KNOW HOW TO WORK MICROSOFT
MUST BE WELL PRESENTED
RELIABLE
ORGANISED
MUST STAY WITHIN 20KM FROM OFFICE
Requirements : Must own and have your own vehicle
Employment Type : Full-time on site – no hybrid model
- Travel : A logbook will be kept and claims for travel outside 5kms of the office will be reimbursed every 2 months
- Working hours : 8 : 00 – 17 : 00 – on site
Key Responsibilities and General requirements
Key individual attributes
Requirements :
Why Join Alphabet Soup?
Create a job alert for this search
Office Administrator • Johannesburg, South Africa
Related jobs
- Promoted
Personal Assistant
PremierVereeniging, Gauteng, South Africa A career opportunity has arisen within the Milling site we are looking for an efficient discreet flexible and self-motivated person to provide secretarial and administrative tasks in the admin offi...Show moreLast updated: 30+ days ago
- Promoted
Office Retail Administrator
WMS SecureGermiston, South Africa The Office Administrator (Retail) will be responsible for ensuring the smooth day-to-day administrative and operational functions of the retail office.
This role supports management, coordinates com...Show moreLast updated: 21 days ago
- Promoted
Personal Assistant
Hedz RecruitmentRoodepoort, Gauteng, South Africa Our client a Well Established Organisation in the Transport industry is seeking the services of a PA for the Fourways / Roodepoort Johannesburg Gauteng Area.
The successful candidate will be expecte...Show moreLast updated: 30+ days ago
- Promoted
Personal Assistant Legal Environment
Hedz RecruitmentJohannesburg, Gauteng, South Africa Approximately R30000 per month.Afrikaans (Advanced) English (Advanced).Our client a well-established firm of.Attorneys Notaries and Conveyancers.
The ideal candidate will hold a.Provide high-level a...Show moreLast updated: 22 days ago
- Promoted
Personal AssistantAdministration
PPSCBrakpan, Gauteng, South Africa Youll support the Home Manager with a full range of reception administrative and basic finance activities to ensure the Home runs smoothly.
Often the first point of contact for enquiries youll demon...Show moreLast updated: 22 days ago
- Promoted
Personal Assistant / Administration Assistant
GatewayGermiston, Gauteng, South Africa Youll support the Home Manager with a full range of reception administrative and basic finance activities to ensure the Home runs smoothly.
Often the first point of contact for enquiries youll demon...Show moreLast updated: 30+ days ago
- Promoted
Personal AssistantAdministration Assistant
Guardian HealthcareJohannesburg, Gauteng, South Africa Youll support the Home Manager with a full range of reception administrative and basic finance activities to ensure the Home runs smoothly.
Often the first point of contact for enquiries youll demon...Show moreLast updated: 30+ days ago
- Promoted
Personal Assistant
Standard Bank GroupJohannesburg, Gauteng, South Africa We are seeking a highly organised and efficient Personal Assistant to join our team in Johannesburg South Africa.The successful candidate will provide comprehensive administrative support to senior...Show moreLast updated: 30+ days ago
- Promoted
Personal AssistantAdministration
Cashbuild LimitedRandfontein, Gauteng, South Africa Youll support the Home Manager with a full range of reception administrative and basic finance activities to ensure the Home runs smoothly.
Often the first point of contact for enquiries youll demon...Show moreLast updated: 30+ days ago
- Promoted
PERSONAL ASSISTANT TO THE CEO - CENTURION
Level-UpCenturion, South Africa We are seeking a highly organised, professional, and proactive.CEO of a leading company in the food manufacturing sector.
This role goes beyond typical PA duties you will be responsible for.You will...Show moreLast updated: 30+ days ago
- Promoted
Office Assistant
Arch Staffing SAMidrand, South Africa We are looking for a dedicated and proactive Office Assistant to join our team.If you are an organized person, attentive to detail and with excellent communication skills, this position could be ri...Show moreLast updated: 30+ days ago
- Promoted
Personal Assistant to the Director
Sydsen RecruitCenturion, Gauteng, South Africa Professional Personal Assistant to the Director Centurion Gauteng.A dynamic and growing company in Centurion is seeking a.
The ideal candidate must be highly diligent self-driven and capable of wor...Show moreLast updated: 30+ days ago
- Promoted
Personal Assistant
HR GenieCenturion, South Africa Certificate or Diploma in Office Administration, Business Administration, or related field (advantageous).Basic understanding of bookkeeping / accounting principles (advantageous but not essential).S...Show moreLast updated: 8 days ago
- Promoted
Personal Assistant
PtyJohannesburg, Gauteng, South Africa Personal Assistant (with Strong Administrative Skills).Location : Midrand Johannesburg.Salary : Up to R30000 per month CTC (depending on skills and proficiency).
This is an office-based position in Mi...Show moreLast updated: 20 days ago
- Promoted
Personal Assistant / Receptionist & Office Co-Ordinator - Centurion
Guardian RecruitingCenturion, South Africa Presentable, hardworking, organised individual with good communication skills.Answering and directing calls in a professional and friendly manner.
Receiving visitors into the office (Showing them to...Show moreLast updated: 3 days ago
- Promoted
Sales and Admin Assistant
Signa OpportunityJohannesburg, South Africa The Assistant to the Tile Sales Representative and operation, which plays a crucial role in supporting the sales activities and administrative tasks.
This person is responsible for labelling, coding...Show moreLast updated: 2 days ago
- Promoted
Executive Personal Assistant
Boardroom AppointmentsMidrand, South Africa Executive Personal Assistant - 6 Month Contract.Provide full executive support to the Chief of Strategy, including calendar management, travel arrangements, meeting coordination, and confidential c...Show moreLast updated: 30+ days ago
- Promoted
Personal AssistantAdministration
Ampath LaboratoriesSprings, Gauteng, South Africa Youll support the Home Manager with a full range of reception administrative and basic finance activities to ensure the Home runs smoothly.
Often the first point of contact for enquiries youll demon...Show moreLast updated: 29 days ago