Executive Assistant - 43476137307

Job Title : Executive Assistant (Insurance / Finance Industry)

Location : Remote - South Africa preferred

Schedule : Full-time, 8 : 00 a.m.-5 : 00 p.m. EST (2 : 00 p.m.-11 : 00 p.m. South Africa time)

Overview

We are seeking a proactive and versatile Executive Assistant to support both personal and business tasks for a senior executive in the insurance and finance space. The ideal candidate is confident on the phone, highly organized, and experienced in managing complex schedules, vendor relationships, and administrative operations. This role requires a sharp, energetic professional with a strong presence, excellent English communication, and the ability to handle sensitive information with discretion.

Responsibilities

• Calendar & Inbox Management - Organize schedules, prioritize meetings, and triage communications.
• Vendor & Travel Coordination - Handle calls with vendors, negotiate terms, and arrange complex travel itineraries.
• Administrative Support - Manage day-to-day tasks, prepare documents, and support both personal and business needs.
• Recruitment Support - Screen, interview, and vet candidates (not just trial-only hires).
• Finance & Operations - Support commission reconciliation, payroll processing, and CRM hygiene.
• Marketing & CRM Involvement - Assist with Salesforce and HubSpot tasks, including basic reporting, campaigns, or updates.
• Project Coordination - Support small initiatives, track progress, and ensure deadlines are met.

Must-Have Qualifications

Nice-to-Have Skills

Seniority level

Employment type

Job function

Industries

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