Assistant Company Secretary

Job Description

Location : Johannesburg – Hybrid

In this position, you’ll be based in the Johannesburg office for a minimum of three days a week, with the flexibility to work from home for some of your working week. Find out more about our flexible work culture at computershare.com / flex .

We give you a world of potential

The Assistant Company Secretary should have relevant experience in a professional services / management consulting environment with a motivation and appreciation of the varying demands of servicing a client portfolio across various industries or sectors in providing an outsourced governance advisory service.

A role you will love

As a trusted support to the Senior Company Secretary and the Entity Solutions team, you’ll help deliver high-impact company secretarial services on an outsourced basis. In this role, you’ll empower boards of directors by guiding them through the complexities of the Companies Act, 2008 ensuring they understand, apply, and comply with all relevant regulatory requirements. If you thrive in a detail-oriented, client-facing environment and enjoy making governance seamless and strategic, this is the role for you.

Key Responsibilities

• Manage all statutory changes and filings with CIPC, including director appointments, share transactions, MOI updates, annual financial statements, and XBRL uploads.
• Coordinate AGMs and paper meetings, prepare resolutions, minutes, and action items, and ensure accurate record-keeping and audit readiness.
• Monitor SLA adherence, manage client onboarding, ensure timely invoicing and billing, and maintain accurate timesheets and workflow tracking.
• Update statutory systems (e.g., ProfSoft), ensure electronic record storage, and oversee quality assurance of invoices and client communications.
• Provide expert guidance on governance policies, Companies Act compliance, trustee administration, and regulatory filings (CIPC, Master of the High Court).
• Draft and review governance documents including resolutions, charters, policies, integrated reports, and work plans.
• Coordinate and support board, trustee, and committee meetings by setting agendas, reviewing materials, attending sessions, and drafting accurate minutes to ensure effective governance processes.
• Manage the lifecycle of board documentation, including resolutions and signed minutes, while conducting board evaluations, director inductions, and governance-related training on key topics such as insider trading and conflicts of interest.

What will you bring to the role?

You will have solid experience in a professional services or management consulting environment, with a strong understanding of the unique demands of servicing a diverse client portfolio. Your ability to navigate varying industry requirements and deliver tailored outsourced governance advisory services will be key to your success. A proactive mindset, attention to detail, and a passion for client service will set you apart in this dynamic and rewarding role.

Skills Qualifications

Rewards designed for you

Flexible work to help you find the best balance between work and lifestyle.

Health and wellbeing rewards that can be tailored to support you and your family.

Invest in our business by setting aside salary to purchase shares in our company, and receive a company contribution.

Extra rewards ranging from recognition awards, team get-togethers, to helping you invest in your future.

And more… Ours is a welcoming and close-knit community, with experienced colleagues ready to help you grow. Our careers hub will help you find out more about our rewards and life at Computershare, visit computershare.com / careershub .

About Us

We're a global leader in financial administration with over 12,000 employees across more than 22 different countries. At Computershare, it’s more than a job; our open and inclusive culture means we will help you grow, move forward and make the most of our world of opportunities.

Fairness and culture

We're dedicated to providing you with the opportunity to succeed on your own merits, starting from the application process and continuing throughout your career with us. Our goal is to create an environment where everyone feels valued, to remove barriers and obstacles and ensure equal opportunities for all. For support with accommodations or adjustments during our recruitment process please visit computershare.com / access .

About the Team

Since 1978, we’ve been trusted by companies around the globe to manage their shareholder registry, corporate actions and shareholder meetings and we’re now the number one transfer agency in the world. As client needs evolved, so has our portfolio of services; extending our Issuer Services into equity and entity governance services to companies both public and private worldwide. Careers in Issuer Services could mean anything from assisting shareholders with their portfolios, enabling access to global markets or helping clients deliver on their equity and entity compliance requirements everywhere they operate.

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