Assistant Company Secretary

ENGIE group is a global reference in low-carbon energy and services. Together with our 100,000 employees, our customers, partners and stakeholders, we are committed to accelerate the transition towards a carbon-neutral world, through reduced energy consumption and more environmentally-friendly solutions.

The Assistant Company Secretary is accountable for supporting the Company secretary to ensure effective Company Secretarial services to ENGIE Southern Africa, and other ENGIE entities within the Group, in accordance with the relevant regulations, through carrying out all corporate secretarial services required, guiding the Board members about the day-to-day management of their organisations, providing advice and support on all governance matters, legal and statutory requirements (from the company secretarial and corporate governance perspective).

Job Purpose

The role will primarily report to the Company Secretary, under the supervision of the ENGIE Southern Africa General Counsel, who will act as the Assistant Company Secretary’s manager. Primary focus will be Southern Africa. However, it could include other countries across Africa.

Key Responsibilities

• Meetings Management : Development of the annual corporate calendar, contributing to the coordination and smooth facilitation of Board and sub-committee Meetings, convening and servicing of Annual General Meetings, preparation of notices for Board meetings, agendas and circulation thereof, liaising with management in that respect.
• Corporate Administration : Ensure that the Company’s statutory registers and other official related records / documents are correct and up to date, maintaining CoSec systems, all lodgements with the CIPC (Appointments, Resignations Annual Returns, MOI amendments and Change of address etc).
• Corporate Governance : Ensure the correct constitution of the governance structures of the Company including the Executive Committee and other Management Committees, draft and update Delegation of Authority, identify directors' development needs and ensure that there is an ongoing programme to keep directors well informed of developments in the Companies Act, King IV and in respect of matters relevant to their responsibilities.
• General : Assist ENGIE Southern Africa General Counsel with legal admin when required for smooth running of the Legal Department, build and maintain relationships with internal and external stakeholders at all levels, engage with project companies, share best practices, organisational information, technical expertise and guidance around processes and policies to ensure alignment to Group requirements.

Qualifications, Experience and Skills

Location : Johannesburg, South Africa, with frequent travel through Africa and particularly within the Southern African region and international.

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