Receptionist / Office Assistant

The Receptionist is responsible for managing daily office operations, welcoming guests, coordinating facility needs, and providing light administrative and IT support.

This role is crucial in maintaining a professional office environment and ensuring smooth day-to-day functioning.

Key Duties & Responsibilities

Front Office & Facility Management (Daily)

Open and prepare the office each morning (lights, aircon, cleanliness check, coffee machine, etc.)

Close and secure the office at the end of the day

Receive and direct calls, visitors, and deliveries courteously

Maintain meeting rooms, ensure readiness before appointments

Monitor office cleanliness and coordinate with cleaning staff or service providers

Administrative & Logistics Support (Daily / Weekly)

Manage stationery, pantry, and general supply stock; place orders when required

Assist with printing, filing, and document delivery

Support the Office Manager and Accountant with collection of quotes and invoices

Handle courier and post services (incoming and outgoing)

Accommodation & Vehicle Management (Weekly / Monthly)

Oversee expat apartments – lease renewals, maintenance issues, utilities, and cleaning schedules

Manage company rental cars – renewals, service bookings, fuel card management, and logs

Maintain a tracker for all apartment and car expenses

Basic MIS / IT Support (As Needed)

Assist new employees with laptop setup (login, Wi‑Fi, email, printer access)

Coordinate with IT support for troubleshooting and system updates

Maintain inventory of devices and accessories (mice, keyboards, chargers, etc.)

Other Duties (As Assigned)

Support event coordination (team lunches, client visits, office functions)

Run small errands within local vicinity (bank, post, suppliers)

Serve refreshments during meetings or client visits

Professional presentation and communication skills

High reliability and strong time management

Intermediate computer literacy (MS Office, email, printer setup)

Ability to multitask and prioritize effectively

Trustworthy and respectful of confidential company activities

Qualifications & Experience

Grade 12 (Matric) required; tertiary certificate preferred

Minimum 2 years' experience in front office, administration, or support role

Own Transport Required

Work Schedule

Monday to Friday, 06 : 30 (Office Open) – 17 : 00

Seniority Level

Entry level

Employment Type

Full-time

Job Function

Administrative, Customer Service, and Writing / Editing

Industry

Computer Hardware Manufacturing

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