Committee Secretary Hay Level 13 / C2 (Internal / External advert) (North West)

NECSAZA

1 day ago

Job description

Job title : Committee Secretary Hay Level 13 / C2 (Internal / External advert) (North West)

Job Location : North West,

Deadline : November 14, 2025

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Job Purpose :

To support and assist in carrying out administrative duties relating to Operational Committees meetings and to perform general office administration as required.

KEY PERFORMANCE AREAS

PRINCIPAL ACCOUNTABILITIES

Secretariat Function

Fulfil functions on Operational Committees, prepare and distribute the necessary information / packs and meeting agendas in advance for meetings

Compile Operational meeting agendas in consultation with the chairpersons of the Operational committees

Ensure the successful delivery of all Operational meetings packs.

Ensure accurate recording of minutes and timeous circulation to the Operational Committee Members.

Timeous compilation and circulation of action items; following up on action items for presentation for the next meeting.

Facilitate, finalise and file round robin resolutions accordingly.

Act as Committee support for EXCO and Workings Committees; and communicate decisions from EXCO for Board submission

Attend to assigned Operational Committees, take minutes when required and fulfil all reasonably expected administrative functions relating to the position

General Administration

Logistical arrangements for relevant supporting committee meetings (booking the room, arranging equipment and arranging with IT to set up Boardroom)

Load the agenda and supporting documents on the CoSec shared point System

Record keeping and maintaining a secure electronic and hard copy of minutes in the minute book

Maintain the electronic and hard copy filing of all committee documentation.

Handle internal stakeholder queries and deal with correspondence

Keep up-to-date Operational committee membership and attendance registers

Manage monthly departmental meetings and minutes

Other general administrative duties in support of the Assistant Company Secretary and related tasks or areas of responsibility as and when required

Safety

Collect and ensure that the department submit the Lebo observation Monthly

Attend Lebo Operational committee meeting as and when required

COMPETENCIES

Job Specific and Behavioural

Time & Self-Management

Trust & Credibility

Motivation to Learn

Communication

Problem Solving

Resilience & Stress

Management

Drive (Results Orientation)

Excellence / Quality orientation

Adaptability / Flexibility

Customer Service Orientation

Relationship building

Teamwork

Knowledge and skills

Knowledge of relevant Necsa structures, governance policies, and procedures.

Basic understanding of the Companies Act and King IV corporate governance requirements.

Communicate complex governance related issues

Ability to engage / communicate with Senior Management.

Ability to adapt to changing internal and external environments and can support teams to do the same

Requirements

Qualifications and Experience :

3 years National Diploma in Secretary / Administration or equivalent

Studying towards a CIS (Chartered Institute of Secretaries) qualification will be an advantage.

Minimum 3 years administrative experience, corporate environment or related position

Closing date : 07 November 2025

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