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Office and Finance Clerk (IT)

Office and Finance Clerk (IT)

SenwesZA
13 days ago
Job description

Job title : Office and Finance Clerk (IT)

Job Location : North West, Klerksdorp

Deadline : October 14, 2025

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Executive Assistance

  • Handle incoming and outgoing communications, including emails, calls, and letters, ensuring prompt and professional responses.
  • Maintain and organise files, reports, and documentation, ensuring accessibility and confidentiality as needed.
  • Arrange travel itineraries, accommodations, and logistics for the IT executive as required.
  • Monitor and restock office supplies, equipment, and manage procurement processes.
  • Provide support to the direct line manager or IT executive as required, including any ad hoc tasks or specific administrative needs.
  • Manage calendars and meeting rooms, schedule meetings, and coordinate appointments for the IT executive.
  • Prepare agendas, presentations, and required materials for meetings attended by the IT

    • Financial support

  • Generate and process purchase orders accurately and timely, ensuring adherence to budgetary constraints and procurement policies.
  • Ensure correct and accurate capturing of financial data on the SAP system.
  • Manage incoming invoices, verify details, and coordinate with the finance department for timely payments to vendors and service providers.
  • Administer IT change notes, including documenting, updating and maintaining records of all approved changes in accordance with change management process.
  • Manage petty cash transactions in line with company policy, ensuring accurate recording and reconciliation.
  • Coordinate and process travel arrangements, including flight bookings, car rentals, and accommodation reservations, for IT staff and stakeholders in line with company policy.

    • Administrative Support

  • Oversee and manage the vendor creation process within IT to ensure timeously setup of new vendors in compliance with company policies.
  • Administer the Seeclear platform, including configuration, user management, performance, and troubleshooting.
  • Provide administrative support to IT Technicians, including scheduling, task coordination, and documentation.
  • Create and manage IT work orders, ensuring proper tracking, follow-up, and closure.
  • Support ad-hoc IT tasks and projects as required by management, ensuring flexibility and
  • Maintain IT asset and inventory records.

    • Process Improvement and Compliance

  • Ensure adherence to company policies, procedures, and regulatory requirements in financial and administrative tasks
  • Maintain records and documentation for audits, compliance checks, and regulatory requirements.
  • Perform regular checks to ensure accuracy and quality in financial and administrative tasks.

    • Communication and Coordination

  • Act as a point of contact between the IT department and other departments for administrative matters.
  • Disseminate relevant information and communications within the IT department, ensuring clarity and consistency.
  • Communicate with vendors and suppliers regarding orders, deliveries, and invoicing.
  • Arrange and coordinate departmental meetings, ensuring smooth communication and logistics.

    • Requirements

  • Qualifications :  1-2 years of experience in financial administration, office management related role.
  • Requirements (South Africa) :  National Senior Certificate. Basic understanding of financial regulations and compliance standards. Proficiency in office software and accounting systems.
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    Finance Clerk • ZA

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