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Office Administrator (Properties)

Office Administrator (Properties)

SenwesZA
30+ days ago
Job description

Job title : Office Administrator (Properties)

Job Location : Northern Cape,

Deadline : October 02, 2025

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Responsibilities :

Effective handling of telecommunication :

  • Efficiently manage and route internal and external telephone calls, ensuring messages are communicated accurately and promptly.
  • Maintain a clear system for logging and following up on external enquiries or concerns.
  • Monitor and manage the phone system to ensure calls are handled efficiently, including troubleshooting technical issues when needed.
  • Set up and maintain an internal directory for frequently contacted external stakeholders (e.g., suppliers, clients, contractors).

    • Reception and visitor management :

  • Greet visitors, clients, and contractors professionally, ensuring a positive first impression of EPA.
  • Identify the purpose of the visit and ensure they are directed to the correct staff members or meeting locations.
  • Ensure the reception area is neat, welcoming, and fully functional, with all necessary resources in place.

    • Petty cash management :

  • Maintain and reconcile the petty cash fund according to organisational policies.
  • Ensure timely replenishment of funds to support ongoing operational needs.
  • Accurately record all petty cash disbursements and receipts with supporting documentation.
  • Update and maintain a detailed petty cash ledger or system.
  • Regularly reconcile petty cash to ensure the balance matches recorded transactions.
  • Verify receipts and ensure all expenditures comply with company policies.

    • Responsible for internal communication :

  • Assist the Group Executive : EPA in reviewing and improving internal communication across departments.
  • Oversee and manage internal business communication platforms.
  • Draft, proofread, and distribute internal memos, announcements, and policies to staff.
  • Liaise with department heads to ensure consistent communication flows across different areas of the business.

    • Responsible for administrative duties :

  • Provide high-level administrative support to the Group Executive : EPA and other managers, including managing schedules, meetings, and appointments.
  • Organise and coordinate logistics for staff, including transport arrangements and travel itineraries.
  • Manage the supply of office spaces, meeting rooms, and the boardroom, ensuring they are well-stocked and maintained.
  • Ensure refreshments are available for the Group Executive : EPA, senior management, and visiting clients.
  • Handle the booking system for boardrooms and meeting spaces, coordinating availability and resolving conflicts.
  • Manage office-related inventories (e.g., stationery, refreshments) and supplier relations.
  • Prepare meeting agendas, take detailed minutes, and follow up on action items post-meeting.
  • Assist in the preparation of presentations and documents for meetings, ensuring timely distribution to attendees.

    • Responsible for personnel related duties :

  • Act as the point of contact for all staff-related communications, including notices, policy updates, and event announcements.
  • Oversee the distribution and inventory of staff refreshments and supplies.
  • Assist in the planning and execution of employee-related events (e.g., birthdays, team-building activities, etc.).

    • Requirements :

  • 3-5 years proven experience as a Personal Assistant to senior management or Executive Assistant, with a strong background in SAP, personnel administration, event planning, and internal communication
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    Office Administrator • ZA

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