Role Overview
We are seeking a proactive, financially minded, and detail-oriented Procurement Coordinator to join our dynamic Procurement team. This role is essential in supporting the efficient and cost-effective acquisition of goods and services across the Collection. The ideal candidate will have a solid understanding of financial systems and processes, buying experience, and the ability to think critically and independently. They will be resourceful, organized, and capable of building strong relationships with suppliers and internal teams.
Key Responsibilities
Procurement Operations
- Coordinate purchase orders from initiation to completion.
- Place and track orders, ensuring timely delivery and quality compliance.
- Question and evaluate buying decisions to ensure value and necessity.
- Resolve supplier issues such as shipment delays or quality concerns.
Supplier & Relationship Management
Communicate and coordinate with suppliers to maintain strong working relationships.Negotiate terms and monitor supplier performance.Build and maintain trust-based relationships with vendors and internal stakeholders.Financial Coordination & Cost Control
Understand and manage procurement budgets and cost allocations.Collaborate with finance teams for payment processing and proof of payment (POP) tracking.Support bookkeeping-related tasks and ensure financial accuracy in procurement documentation.Systems & Documentation
Update and maintain procurement records in Sage or similar financial systems.Handle all administrative aspects including contracts, delivery notes, and invoices.Ensure documentation is accurate, complete, and audit-ready.Logistics & Inventory Coordination
Organize logistics and distribution of goods to various properties.Monitor and manage stock levels to support operational needs.Cross-functional Collaboration
Liaise with internal departments throughout the procurement lifecycle.Take initiative to identify process improvements and support cross-team projects.Required Skills & Experience
Prior buying experienceFinancially minded with exposure to bookkeeping or financial systems.Strong analytical, critical thinking, and problem-solving abilities.Detail-oriented with excellent organizational skills.Proficiency in Microsoft Excel, Outlook, and procurement software (e.g., Sage).Ability to work independently, take initiative, and adapt to changing priorities.Excellent interpersonal and communication skills.We create opportunities and experiences for people to enrich their lives.
#J-18808-Ljbffr